Italian Practice Legal Administrative & Client Support Assistant

Tarter Krinsky & Drogin•New York, NY

4h•$55,000 - $115,000•Hybrid

About The Position

Join a high-performing team at the intersection of law, global business, and innovation. This role is for a proactive professional who thrives in dynamic, multicultural environments and takes pride in making things run smoothly, keeping people organized, and delivering exceptional client experiences. The Legal Administrative & Client Support Assistant will be at the center of coordination for attorneys, clients, and international partners, managing complex calendars, creating legal documents, navigating time zones, and supporting high-stakes engagements within a practice that spans continents and industries. The position involves working closely with the Chair, Co-Chair, and a team of attorneys, helping them stay focused, prepared, and responsive in a fast-paced, client-first environment. This role is ideal for someone who takes initiative, enjoys variety, and finds satisfaction in being indispensable. The role offers global scope, an innovation mindset with the use of cutting-edge technology including AI-powered legal tools, high visibility supporting leaders and shaping the client experience, and growth potential within a practice area with ambitious goals and a strong reputation.

Requirements

3+ years of experience in a legal, executive assistant, or professional services support role.
High proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint), Adobe Acrobat, and legal platforms such as iManage.
Excellent written and verbal communication, organization, and proofreading skills.
Strong judgment and discretion in managing confidential information.
Team-oriented with the ability to work independently and prioritize effectively.
A flexible, client-service mindset and a polished, professional demeanor.
Comfort with (and curiosity about) learning new tools—including AI-based legal technologies.
Fluency in Italian (spoken and written) is required.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Serve as the first point of contact for clients, guests, and outside parties—via phone, email, and in person—with warmth, discretion, and professionalism.
Coordinate meetings across time zones, manage conference room logistics, and prepare relevant materials.
Create, edit, and format legal and business documents (engagement letters, memos, presentations, closing binders).
Arrange domestic and international travel—from flights and hotels to local transportation and detailed itineraries.
Handle matter openings, maintain client files (electronic and hard copy), and ensure accuracy and compliance with firm protocols.
Manage attorney time entries, monthly billing, and expense submissions—ensuring accuracy and meeting key deadlines.
Prepare expense reports and credit card reconciliations in a timely and detail-oriented manner.
Support internal projects, marketing efforts, and business development initiatives as needed.
Proactively manage shifting priorities in a deadline-driven environment.