Legal Administrative Clerk G115 Public Defender

Columbus Consolidated Government•Columbus, GA

3d•Onsite

About The Position

This position is responsible for managing, planning, and directing the daily administrative, office, and recordkeeping functions of the department. Assists the Circuit Public Defender in the performance of their duties; types correspondence, envelopes, and memos. Receives visitors; assists customers with questions; receives deliveries from other legal offices; answers the office telephone. Responds to requests for information and refers certain requests and complaints from officials, clients, and the public to appropriate staff for resolution. Collects, sorts, and distributes mail; processes outgoing mail. Schedules appointments. Maintains office supply inventory; orders supplies. Opens files into the public defender database, maintains information current, and uploads received discovery. Performs the work of the Legal Assistant in his or her absence. Prepares trial subpoenas for the Circuit Public Defender; indicates witnesses and victims to be subpoenaed in computer record system; processes subpoenas to Sheriff's Office. Schedules interview appointments for clients and witnesses for the Circuit Public Defender; types appointment and "no show" letters. Files correspondence and legal documents in office filing system and accesses data and case updates in the computer terminal system; ensures proper indexing and filing of original legal documents. Maintains a variety of files and records including active warrants, records on felonies and misdemeanors, and the like. Types legal documents. Make arrangements for meetings and conferences for the Circuit Public Defender. Alphabetize case files and file documents in case files in preparation for court. Must be a team player with a positive can-do attitude, willing to learn additional tasks and help colleagues as needed. Professional phone voice & phone etiquette. Perform other related job duties.

Requirements

Knowledge of office administration practices and procedures such as letter writing and the operation of standard office equipment.
Knowledge of related computer applications.
Knowledge of legal terminology and legal research principles.
Knowledge of the techniques of record keeping, report preparation, filing, and records management.
Skill in the preparation of various documents.
Skill in researching, compiling, and summarizing information.
Skill in the maintenance of files, records, and appointment calendars.
Skill in dealing with the public.
Skill in oral and written communication.
Ability to work independently and with minimal supervision.
Ability to read, write, and perform mathematical calculations.
Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

Nice To Haves

Spanish-speaking abilities are preferred.
Must be a team player with a positive can-do attitude, willing to learn additional tasks and help colleagues as needed.
Professional phone voice & phone etiquette.

Responsibilities

Managing, planning, and directing the daily administrative, office, and recordkeeping functions of the department.
Assisting the Circuit Public Defender in the performance of their duties.
Typing correspondence, envelopes, and memos.
Receiving visitors and assisting customers with questions.
Receiving deliveries from other legal offices.
Answering the office telephone.
Responding to requests for information and referring certain requests and complaints to appropriate staff.
Collecting, sorting, and distributing mail, and processing outgoing mail.
Scheduling appointments.
Maintaining office supply inventory and ordering supplies.
Opening files into the public defender database, maintaining information current, and uploading received discovery.
Performing the work of the Legal Assistant in his or her absence.
Preparing trial subpoenas and processing them to the Sheriff's Office.
Scheduling interview appointments for clients and witnesses and typing appointment and "no show" letters.
Filing correspondence and legal documents, and accessing data and case updates in the computer terminal system.
Maintaining a variety of files and records including active warrants, records on felonies and misdemeanors.
Typing legal documents.
Making arrangements for meetings and conferences for the Circuit Public Defender.
Alphabetizing case files and filing documents in case files in preparation for court.
Performing other related job duties.