Legal Administrative Assistant
About The Position
The Legal Administrative Assistant provides administrative and clerical support to lawyers and legal teams, helping ensure the efficient day-to-day operation of legal services. This role contributes to the efficient day-to-day operations of the firm by completing a range of administrative, workflow, and document-related tasks with accuracy and professionalism. This is an entry level role that offers the opportunity to build core legal administrative skills, develop proficiency in firm systems and workflows, and progressively take on more complex responsibilities. The role supports career progression within the Legal Assistant Services team, including readiness for future Legal Assistant opportunities. This is a full-time position with standard working hours of 9:00 a.m. to 5:00 p.m. Occasional overtime may be required to meet client needs. The role is primarily onsite.
Requirements
- College diploma specializing in Law Clerk program or Legal Office Administration
- Basic to working knowledge of legal administrative processes and documentation standards
- Understanding of document formatting, proofreading, and production requirements
- Knowledge of general office procedures, systems, and confidentiality practices
Nice To Haves
- Experience in a legal or professional services environment is an asset
- Prior experience in an administrative or legal support role is considered an asset
- Bilingualism (English/French) is an asset
Responsibilities
- Provide administrative support to legal teams based on workflow needs
- Prepare, format, and manage legal documents using firm templates and tools
- Assist with file opening, maintenance, and document organization
- Handle routine administrative and financial tasks, including expense processing and reconciliation
- Coordinate document production and assemble materials for client matters
- Manage filing and workflow tasks within firm systems
- Collaborate with team members to ensure timely and accurate service delivery
- Maintain confidentiality and a high level of accuracy in all work
- Support team coverage during peak periods or absences
- Contribute to process improvements and adopt new tools or technologies as needed
- Escalate complex, specialized, or sensitive matters in a timely and appropriate manner
- Assist with additional administrative tasks and special projects, as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
