Team Legal Administrative Assistant (KCM)

Stinson LLP•Kansas City, MO

1d•Hybrid

About The Position

This Legal Administrative Assistant (LAA) position is a member of a multi-practice LAA team. The Team is responsible for producing a variety of work product related to the attorney/client interface. This includes, but is not limited to, the production of documents; the management of time entry; e-filing, binders, coordination and facilitation of travel plans, meetings, electronic and face-to-face communications; handling of incoming and outgoing mail and other correspondence; expense entry; and file maintenance. The LAA must be able to work effectively with a variety of professionals, including, attorneys, paralegals, staff and clients. LAAs report to the LAA Supervisor/Office Manager. Day to day work is coordinated by Team Leads.

Requirements

High School diploma or equivalent.
3-4 years of LAA experience or equivalent.
Strong computer skills required with Microsoft Word and Outlook, as well as with file document management tools such as iManage.
Strong verbal and written communication skills.
Self-motivated with excellent organizational skills and attention to detail.
Highly professional with a strong customer service orientation, commitment to meeting deadlines, and ability to multitask in a fast-paced and dynamic environment.
Strong professional, independent thinking skills with strength in problem solving and the ability to offer constructive opinions and creative solutions.
A team player who motivates and educates other team members.
Regular and predictable attendance is an essential function of the position.

Nice To Haves

College or business school.
Prior experience in the assigned practice area(s).
Law firm experience preferred.

Responsibilities

Typing and modifying legal documents accurately and within requested timeframes for assigned legal group, prioritizing work among assignments and meeting specific deadlines on projects.
Coordinating lengthy and complex document preparation with Work Product Support Services as needed.
Preparing documents for e-filing as required.
Reviewing and routing incoming mail.
Preparing and processing outgoing mail and faxes, arranging for specialized mail or messenger services as required.
Ensuring that all attachments, exhibits and enclosures are included.
Maintaining paper and electronic files in compliance with current policies.
Working with Information Governance to create and maintain client files and indexes.
Marking case or matter related documents as needed with filing instructions to ensure proper filing.
Performing routine filing and retrieving files as needed.
Maintaining chronological files and administrative files for assigned attorneys.
Professionally managing incoming calls, including client calls, assisting in coordinating timekeeper calendars, expense reports, travel and meeting arrangements.
Coordinating specific client dates with the Calendar/Docket Department as needed.
Preparing and processing new matter forms.
Receiving and screening phone calls and taking messages as required.
Receiving and directing clients and visitors.
Coordinating travel arrangements, preparing itineraries, and preparing travel expense reports.
Scheduling meetings and arranging for conference rooms and meals.
Maintaining and updating contact names and addresses in the contact database.
Communicating effectively with clients and with others in the Firm.
Being proactive in anticipating the business needs of the assigned attorneys; planning ahead and meeting deadlines.
Preparing daily time entries for assigned attorneys utilizing Firm approved narrative guidelines, and submitting in a timely manner to Accounting.
Preparing expense reimbursement/disbursement requests.
Coordinating client billing matters with Accounting billing staff, attorneys, and clients; preparing billing letters and other requested client financial updates; assisting attorneys with tracking and monitoring alternative fee arrangements; assisting attorneys with automation, tracking and monitoring of matter budgets.
Proactively demonstrating effective teamwork and providing assistance to other LAAs as time permits.
Working cooperatively with other departments and individuals in the Firm.
Performing other duties as assigned by core practice group.