Legal Administrative Assistant - Energy/Corporate

Stikeman Elliott LLP • Calgary, AB

3d • Onsite

About The Position

We are currently seeking a Legal Administrative Assistant to join the Stikeman Elliott Team! This full-time permanent role provides critical legal administrative support to a team of lawyers whose practices focus on Energy law. Our ideal candidate has 4+ years of legal assistant experience in Energy and/or Corporate law, exercises sound judgment in a variety of situations and has the ability to balance multiple priorities. If you're a detailed and organized self-starter who thrives in a fast-paced environment, we want to hear from you!

Requirements

• Legal Assistant diploma from an accredited college
• A minimum of four (4) years of legal assistant experience
• Proficiency in MS Office with a high level of overall technical ability
• Strong interpersonal and communication skills (both written and verbal)
• Exceptional attention to detail and proofreading ability
• Ability to handle multiple competing and urgent deadlines
• Ability to work independently in a fast-paced, team-oriented environment.
• Professional, accountable, responsive, and proactive.

Nice To Haves

• Strong background in Energy Law is considered a priority asset
• Corporate Law background is considered an asset
• Experience with iManage and/or Intapp Open considered an asset

Responsibilities

• Drafting, preparing, and compiling various types of correspondence, documentation, forms and filings as dictated or prepared in Word, Excel, PowerPoint, or Outlook.
• Organize and maintain physical and digital systems that support efficient and effective management of all client communications, record-keeping, and client/document files.
• Open and close client files while adhering to process requirements for new file intake and file closing guidelines.
• Manage and respond to client inquiries and conduct follow up, as required and appropriate.
• Prepare expense reports, docket entries, cheque requisitions, client accounts, e-billing, A/R status and collection.
• Coordinate and maintain lawyer calendars, deadlines and bring forward systems, pull supporting information for meetings and arrange appointments based on lawyers’ work preferences.
• Coordinate detailed and intricate larger scale business development initiatives such as booking travel (hotels, flights, accommodations) and event ticket procurement, etc.
• Engage in team support when appropriate and necessary.
• May perform other duties or projects, as assigned.

Benefits

• Stikeman Elliott is committed to accommodating people with disabilities as part of our hiring process. If you have special requirements, please advise Human Resources during the recruitment process.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree