Legal Administrative Assistant (Healthcare)

Carlton Fields•Tampa, FL

3d•Onsite

About The Position

Carlton Fields is seeking a Legal Administrative Assistant for its Tampa office. We offer our professional staff the opportunity to take their careers as far as they can envision. Through innovative workplace programs and initiatives, we continually invest in their growth and development as employees and as people. We reward exemplary professional efforts at every level of the firm. Interested applicants may apply for open positions using the link below. You are not considered an applicant unless you apply online using this site. We only accept applications for open positions and do not accept general inquiries.

Requirements

Minimum of 4 years of experience as a legal administrative assistant with a focus on litigation
Proactive, flexible, a strong team player, detail oriented
Excellent organizational and communication skills
Technical proficiency in using Microsoft Word, Excel, and Outlook
Ability to multi-task and prioritize tasks based on the practice group’s business needs is essential

Nice To Haves

iManage experience is a plus

Responsibilities

Assist attorneys in preparing, proofreading and revising legal documents
Scheduling of Court appearances and depositions; calendaring and docketing
Experience with e-filing documents in Federal and Florida State Courts
Time entry and client billing
Maintenance of files and records
Prepare and submit Cash Disbursement Requests (CDRs) for processing vendor invoices in a timely manner; monitor payment of invoices
Submission of new business intake and conflicts checks
Scheduling travel, appointments and meetings
Processing expense statements in a timely manner
Maintaining attorneys’ calendars and contact lists
Backup coverage for other Legal Administrative Assistants when necessary