Legal Administrative Assistant- 3646514

AMS Staffing•New Orleans, LA

8d•Onsite

About The Position

This role provides comprehensive legal and administrative support to attorneys and paralegals. The responsibilities include preparing, editing, formatting, proofreading, and finalizing various legal documents, as well as filing documents in State and Federal courts. The position also involves assisting with trial preparation, managing case files, organizing attorney calendars, arranging travel, processing expenses, and handling mail. Effective communication with clients, opposing counsel, court personnel, vendors, and firm staff is essential. The role also includes entering and revising attorney time entries and providing interim coverage for other legal assistants.

Requirements

Minimum of 3+ years legal secretarial experience, preferably in defense litigation
Typing speed of 70+ wpm
Excellent accuracy, grammar, spelling, and proofreading skills
Thorough knowledge of legal formats
Substantial experience with electronic and non-electronic filings in State & Federal Courts
Ability to work well with others, and communicate effectively with attorneys & staff
Strong organizational skills and attention to detail
Knowledge of Microsoft Office applications (particularly Word and Outlook)
Knowledge and/or familiarity with a document management system (Filesite/iManage)
Knowledge and/or familiarity with Adobe Acrobat for handling PDF files
Familiarity with digital dictation

Responsibilities

Provide comprehensive legal and administrative support to attorneys and paralegals.
Prepare, edit, format, proofread, and finalize pleadings, motions, discovery, correspondence, and other legal documents.
File documents in State and Federal courts (electronic and traditional).
Assist with trial preparation, including exhibit binders, witness files, and related materials.
Maintain and organize case files according to firm protocols, including saving documents and emails in the document management system.
Manage attorney calendars, including recording and tracking case deadlines, hearings, depositions, mediations, meetings, and conference room reservations.
Arrange attorney travel and prepare itineraries.
Process attorney expense reports and check requests.
Receive, route, and process incoming and outgoing mail, invoices, deliveries, and fax/scan requests for assigned attorneys.
Communicate professionally with clients, opposing counsel, court personnel, vendors, and firm staff.
Enter and revise attorney time entries in accordance with firm guidelines.
Assist with workload balancing across the office, including providing interim coverage for other legal assistants during absences.