Legal Administrative Assistant

Kimley-Horn • Reston, VA

11d • Onsite

About The Position

Kimley-Horn is seeking a highly organized and detail-oriented Legal Administrative Assistant to support our Corporate Legal Team in Reston, Virginia (VA). This role is ideal for a proactive individual who thrives in a fast-paced environment and enjoys managing a variety of administrative and legal support functions. The successful candidate will play an important role in supporting litigation processes, internal legal operations, and team coordination efforts. This is not a remote position.

Requirements

• 3+ years of administrative experience (legal or corporate environment preferred)
• Strong organizational skills with the ability to manage multiple priorities
• High attention to detail and accuracy in data tracking and documentation
• Ability to work independently and handle confidential information with discretion
• Strong communication and interpersonal skills

Nice To Haves

• Experience supporting legal teams, litigation processes, or claims management
• Familiarity with tools such as Microsoft Excel, Teams, and internal workflow systems
• Experience with invoice processing, expense reporting, or settlement tracking

Responsibilities

• Process invoices related to legal defense costs and maintain accurate tracking spreadsheets
• Process settlement payments
• Maintain and update settlement tracking records
• Prepare and submit litigation hold requests
• Maintain and update litigation hold tracking logs; release holds as needed
• Calendar and track scheduling orders and key deadlines for active lawsuits
• Prepare and submit expense reports for legal team leadership
• Book travel arrangements for legal team leadership
• Plan team meetings, including scheduling and logistics coordination, agendas and meals
• Maintain and update Legal Team calendars
• Other administrative responsibilities as needed
• Update and maintain the Legal Page, including uploading FAQs, Legal resources and documents
• Maintain and update the Employee License List monthly
• Process and track subconsultant Certificates of Insurance (COIs)
• Assist with updating legal resources and documents

Benefits

• Exceptional Retirement Plan: 2-to-1 company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed