Legal Administrative Assistant - NV
About The Position
Gaming Laboratories International (GLI) is seeking an Administrative Assistant to support our Legal team. This will be a full-time, in-office position, based out of our Las Vegas, NV office. GLI is the global leader in the testing and certification of gaming devices and systems, with a history of world-class customer service delivery to jurisdictions worldwide. Employees are considered the company's biggest investment, with a culture focused on employee development, competitive salaries, and top-notch benefits. This role offers an opportunity to collaborate with a global team and utilize problem-solving skills to support cross-functional initiatives and drive efficiency.
Requirements
- High school diploma or GED equivalency is required.
- A minimum of 1-2 years of experience in a similar position is required.
- Proficiency in using Microsoft Office, including Word, Excel, and PowerPoint, is required.
- Strong verbal and written communication skills are required.
- Must have demonstrated professionalism, including while working under pressure.
- Must have the ability to handle multiple projects under tight deadlines, while maintaining a realistic balance among priorities.
- Must demonstrate a high degree of attention to quality, details, and correctness.
- Must have the ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position.
Nice To Haves
- Experience supporting C-level executives is strongly preferred.
- Experience with Microsoft SharePoint and LinkSquares is a plus.
Responsibilities
- Correctly tags, titles, and links agreements in the contract management system.
- Tracks agreements throughout the contract lifecycle, following up as needed to meet deadlines.
- Assists with domestic and international registration filings.
- Prepares and processes legal documents, including contracts, correspondence, licensing applications, and memoranda.
- Reviews agreements to ensure compliance with the provided checklists.
- Facilitates contract signatures, as requested.
- Draft legal correspondence, as requested.
- Maintains, organizes, and audits files in accordance with department procedures.
- Answers telephone, mail, and email correspondence in a timely manner.
- Runs and distributes accurate reports by the required deadlines.
- Assists with shipping for domestic and international mailings (UPS, FedEx, etc.).
- Accurately completes jurisdictional background and licensing applications, as assigned.
- Completes scanning, filing, data entry, and faxing, as requested.
- Provides general information, answers questions, and directs individuals to appropriate parties, as necessary.
- Provides administrative support to Executives and local management, as requested.
- Coordinates with other departments to ensure smooth office operations.
- Performs special projects, as required.
- Performs other related duties as assigned.
Benefits
- Comprehensive Health, Dental, and Vision Insurance
- Optional Health and Flexible Savings Accounts
- 100% Employer Paid Life and Disability Insurance
- 20 Days Paid Time Off (Per Year)
- 401K Savings Plan with 100% match up to 3% of your salary
- Annual Discretionary Bonus
- Anniversary Reward Bonus
- Educational Assistance Program (after 1 year of employment)
- Additional Mental Health Benefits through our Employee Assistance Program
- Voluntary Pet, Accident, and Critical Event Insurance
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
