Legal Administrative Assistant

Holland & Hart LLP • Aspen, CO

2d • $26 - $44 • Onsite

About The Position

In coordination with the Practice Group team, provides administrative support to attorneys, paralegals, legal assistants, legal specialists and other colleagues as needed and requested. This role involves understanding the specific needs of the practice group, managing administrative tasks, assisting with business intake processes, scheduling travel, and supporting various in-office tasks and projects. The position requires strong proficiency in Microsoft Office, effective workflow management, and a proactive, collaborative approach to teamwork.

Requirements

• High school education with 3+ years office support experience.
• Accurate typing; working knowledge of personal computers; strong knowledge and skills in MS Outlook, Word, Excel, PowerPoint and Adobe Acrobat; excellent grammar, spelling, punctuation and proofreading skills.
• Knowledge of basic office equipment (i.e., copier, scanner, telephones, etc.).
• Aptitude to learn new computer programs.
• Excellent professional communication and interpersonal skills to deal with a wide variety of people inside and outside the firm.
• Excellent organizational skills to handle multiple priorities and the work assigned by several attorneys, paralegals, legal assistants, legal specialists and other colleagues throughout the firm.
• Ability to maintain composure, behave professionally and work effectively under pressure to meet tight deadlines.
• Excellent judgment, problem solving and decision-making skills to handle a variety of responsibilities under general supervision.
• Ability to work effectively independently and as part of a team.

Nice To Haves

• Experience working in a law firm a plus.

Responsibilities

• Understands the specific needs and business of the practice group.
• May assist with the business intake process – run adversary searches, draft screening memos and engagement letters and open new files.
• Manages administrative tasks as requested, including, but not limited to, processing and disseminating mail, preparation of audit letter responses, billable time input, expense reports, check requests and reviewing client billing statements.
• In partnership with the travel vendor, effectively schedules and manages travel arrangements as requested.
• Assists as needed with all in-office tasks/requests, projects, overflow work, administrative work and other duties as required (i.e., copying, scanning, filing, preparation of binders, document organization, etc.) to support and aid in the workloads of timekeepers, legal assistants, legal specialists and other colleagues throughout the firm.
• Ability to create and edit documents in Microsoft Office with a high level of attention to detail.
• Effectively manages workflow and priorities.
• Proactively supports the team and demonstrates a positive and collaborative approach to working with others.
• May manage logistics for internal and/or external meetings.
• May provide backup support in other areas, such as reception.

Benefits

• 37.5-hour scheduled work week
• Wellness program
• Generous PTO and holiday pay
• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• AD&D insurance
• EAP
• STD
• LTD
• Voluntary income protection benefits (supplemental life, accident, critical illness, and hospital indemnity insurances)
• 401(k)-retirement plan with a company match
• Educational assistance
• Free or discounted legal services
• Opportunities through the Holland & Hart Foundation

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED