Legal Administrative Assistant

Carlton Fields•Tampa, FL

1d•Onsite

About The Position

Carlton Fields is seeking a Legal Administrative Assistant for its Tampa office. The firm offers its professional staff opportunities for career growth and development through innovative workplace programs and initiatives, rewarding exemplary professional efforts. The role requires a minimum of 4 years of experience as a legal administrative assistant with a focus on litigation. Qualified candidates must be flexible, proactive, possess excellent organizational and communication skills, and be strong team players. Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint is essential, along with the ability to multi-task, prioritize tasks based on business needs, and quickly learn new technologies. The firm emphasizes its commitment to diversity and inclusion as an equal opportunity employer and participates in the E-Verify program, providing reasonable accommodations to applicants with disabilities.

Requirements

Minimum of 4 years of experience as a legal administrative assistant with a focus on litigation
Flexible
Proactive
Excellent organizational skills
Excellent communication skills
Strong team player skills
Proficiency in using Microsoft Word
Proficiency in using Microsoft Excel
Proficiency in using Microsoft Outlook
Proficiency in using Microsoft PowerPoint
Ability to multi-task
Ability to prioritize tasks based on business needs
Strong technology skills with the ability to learn new programs quickly

Nice To Haves

iManage experience (or familiarity with a document management system)

Responsibilities

Coverage for Legal Administrative Assistants when out of the office
Coverage for the Receptionist as needed; perform reception job duties
Supporting assigned attorneys with preparing, revising, and proofreading legal documents
Scheduling and calendaring Court appearances and depositions
E-filing documents with Federal and Florida State Courts
Attorney time entry and client billing
Preparation and submission of new client business intake and conflicts checks
Schedule attorney travel, appointments, and meetings
Update attorneys’ calendars and contact lists
Assist with LAA overflow work