Legal Administrative Assistant

Qualus•Heathrow, FL

4d•Onsite

About The Position

Power Your Future with Qualus as a Legal Administrative Assistant in our Legal team! The Legal Administrative Assistant reports to the General Counsel and is primarily responsible for working collaboratively with internal stakeholders to assist with organization, coordination and support. The Legal Administrative Assistant also provides support for several administrative tasks including managing and maintaining all company-wide licensing and assisting the legal team with contracting process and contract management systems.

Requirements

High school diploma or equivalent
2-3 years of relevant administrative support experience
Previous experience in a professional office environment
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Ability to prioritize multiple, sometimes competing, projects while being thorough, exercising sound judgment and managing expectations
Client-service focused with strong people skills
Ability to independently engage in strategic thinking, and finding creative solutions
Positive, can-do attitude with a willingness to take initiative

Responsibilities

Manage and maintain all company-wide licensing, including Certificates of Authority, Professional Engineering, General Contractor, and other business licenses
Assist with managing the Legal Department’s document management repositories, contract management system, and other information repositories to promote efficiency and centralize key templates, policies, processes, memos, etc.
From time to time, assist with requests for certificates of insurance
Update and create spreadsheets
Assist with any other projects or tasks as assigned
Front desk coverage, including answering phones and greeting clients and visitors in lobby
Assistance with coordinating and managing office events and meetings
Assist with daily mail sorting
Ensuring office organization and cleanliness
Assist with special projects and tasks as needed