Leegal Administrative Assistant

Buc-ee's•Pearland, TX

1d•Onsite

About The Position

The Legal Administrative Assistant provides administrative and operational support to the Company’s attorneys and paralegals. Responsibilities include managing calendars and deadlines, organizing legal and corporate records, coordinating meetings and court-related matters, supporting outside counsel and vendor administration, and assisting with legal billing. This position requires discretion, accuracy, strong organizational skills, and the ability to manage multiple priorities in a fast-paced legal department.

Requirements

Three or more years of legal administrative support experience
High school diploma or equivalent required
Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint
Strong organizational, calendaring, proofreading, and document-management skills
Excellent attention to detail and commitment to accuracy
Ability to handle confidential and sensitive information appropriately
Ability to manage multiple assignments, establish priorities, and meet deadlines
Self-motivated and dependable, with the ability to work effectively with limited supervision
Strong written and verbal communication skills
Professional demeanor and ability to interact effectively with employees, attorneys, courts, vendors, and other external parties

Nice To Haves

college degree or relevant post-secondary education preferred
Experience with TeamConnect or another legal matter-management or electronic filing system preferred

Responsibilities

Provide administrative support to attorneys and paralegals while maintaining a high level of confidentiality, integrity, discretion, and professionalism
Create, organize, and maintain electronic and physical legal matter files
Track deadlines, hearings, court settings, meetings, appointments, and other significant dates
Manage attorney and paralegal calendars, conference calls, appointments, and meetings
Answer, screen, and route telephone calls and other communications
Receive, sort, distribute, scan, and file incoming mail, correspondence, and documents
Prepare, format, proofread, and distribute letters, interoffice correspondence, reports, and responses to inquiries
Assist with the formation and maintenance of legal entities and the filing and organization of corporate records
Enter and maintain legal matters, entities, vendors, and related information in the Company’s legal matter-management system
Assist with the onboarding and administration of outside counsel and other legal vendors
Support the review, processing, and resolution of outside counsel invoices and vendor-related issues
Coordinate document execution, signature requests, and distribution of completed documents
Exercise sound judgment in prioritizing assignments and managing multiple tasks and deadlines
It is an essential function of this job for the employee to work in office/in the employee’s assigned work site. No remote work is available
Performs additional administrative duties as required
Employee must be able to perform essential functions of the job with or without reasonable accommodation