Legal Administrative Assistant, Real Estate

Ballard Spahr LLP•Baltimore, MD

1d•$85,000 - $95,000•Hybrid

About The Position

Ballard Spahr is a renowned national law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth. We are seeking a Legal Administrative Assistant (LAA) to join our real estate practice in the Baltimore office. Experience supporting real estate lawyers is required, and experience working with finance lawyers is a plus. The selected individual will work within a team of LAAs, sharing overflow responsibility and support to all timekeepers assigned to the team. This position is hybrid and offers a work schedule of 3 days a week in the office. Why Join Us? Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership. Professional Development: Take advantage of continuous learning opportunities and avenues for career growth. Diversity, Equity, and Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds. Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Requirements

Qualified candidates will have a minimum of three years’ experience supporting real estate lawyers.
Intermediate proficiency using Microsoft Office Suite, document management platforms, and billing software.

Nice To Haves

Experience working with finance lawyers is a plus.

Responsibilities

Provide comprehensive legal administrative support, including extensive document production and coordination of closing materials.
Ensure fee earners’ daily time entries are entered in accordance with firm and client guidelines and in a timely fashion.
Prepare new business intake forms and open new client matters.
Prepare and submit expense reimbursement diaries and process invoices.
Maintain schedules and calendars, make travel arrangements, update contacts, and do other administrative tasks as needed.
Work collaboratively with team members by assisting other LAAs and fee earners on a regular basis.
Effectively plan, prioritize, and organize work in order to complete assignments and meet deadlines
Self-motivated with a passion for continuous learning and problem-solving.
Strong verbal and written communication abilities.
Keen attention to detail with the ability to manage multiple priorities and deadlines independently.