Legal Administrative Assistant / Paralegal

Lane Transit District•Eugene, OR

12d•Hybrid

About The Position

The Legal Administrative Assistant/Paralegal provides comprehensive administrative and operational support to the General Counsel and Senior Paralegal, supporting legal, compliance, contract administration, and governance functions. This role will work closely with the Compliance Department and district employees to support contract administration, develop and maintain compliance procedures, prepare and review documents, and assist with legal and policy research. The incumbent will also contribute to the quality, consistency, and accuracy of departmental and public-facing materials. The incumbent will progressively assume greater responsibility and serve as backup support for public meeting functions.

Requirements

Associate degree in paralegal studies, public administration, business administration, or a closely related field; and Two (2) years of progressively responsible experience in legal administrative support, contracts administration, procurement support, or general office support in a governmental, public sector, or regulated environment; OR Four (4) years of progressively responsible experience in legal administration support or contract administration, procurement support, or a closely related field.
Knowledge of policies, guidelines and requirements required by the federal government and for LTD.
Working knowledge of government procurement principles, rules, policies and procedures.
Knowledge of Oregon Public Meeting Law.
Knowledge of Record Keeping.
Knowledge of Administrative techniques.
Knowledge of English grammar, spelling, and punctuation.
Knowledge of Modern office procedures, methods and computer equipment.
Ability to meet schedules and deadlines of the work.
Ability to maintain the confidentiality of information and professional boundaries.
Ability to disseminate information, evaluate facts, determine alternative solutions to problems, and reach sound management and business decisions.
Ability to communicate effectively, both orally and in writing.
Ability to work strategically and collaboratively across multiple departments.
Ability to effectively coordinate projects.

Nice To Haves

Bachelor's degree in paralegal studies, law, public administration, business administration, or a closely related field; OR Completion of an approved paralegal certificate program; AND One (1) year of experience supporting legal, contracts, procurement, or compliance functions.
Experience working in a public transit agency, governmental entity, or similarly regulated environment.
Familiarity with Federal Transit Administration (FTA) requirements and State of Oregon laws, including public contracting, procurement, and open meetings.
Experience using electronic legal databases research, such as Westlaw or Lexis.
Experience supporting compliance programs or regulatory requirements in a public-sector setting.
Experience supporting Board or committee meetings, including agenda preparation, minutes, and public notice requirements.
Strong proofreading, document formatting, and template management experience.

Responsibilities

Provide administrative support to the General Counsel, including preparing correspondence and legal documents, managing calendars and deadlines, and coordinating meetings and appointments.
Provide direct support to the Senior Paralegal in the research, review, preparation, tracking, and management of contracts and contract-related documents.
Coordinate contract-related activities by scheduling meetings, gathering supporting documentation, and facilitating communication with internal departments.
Assist in contract administration by reviewing documents for completeness, required provisions, and compliance with applicable statutes and requirements.
Under the Supervision of General Counsel, draft standard contract provisions, amendments, and related documents using approved templates.
Serve as backup for contract administration, progressively assuming more complex and paralegal-level responsibilities as knowledge and skills develop.
Participate in training and professional development activities designed to prepare for future advancement to a Paralegal position.
Review and edit departmental documents, correspondence, and public-facing materials to ensure accuracy, proper grammar, spelling, formatting consistency, and alignment with approved templates and messaging standards.
Support departmental compliance efforts by collaborating with team members to develop, document, and finalize procedures, ensuring processes are clearly defined, accurate, and aligned with regulatory and organizational requirements.
Serve as backup to the Board Liaison Officer by coordinating and facilitating board and committee meetings, preparing agendas and meeting materials, issuing public notices, maintaining meeting records, ensuring compliance with Oregon Public Meeting Law, and overseeing meeting operations.
Demonstrate strong customer service skills and excellent oral and written communication skills.
Manage diverse and demanding requestors.
Exercise a high degree of discretion, professionalism, and confidentiality in handling sensitive information.