Legal Administrative Assistant - Municipal Litigation

Gowling WLG • Ottawa, ON

1d • CA$50,000 - CA$60,000 • Hybrid

About The Position

Working within Gowling WLG's Municipal law department, specifically on files involving clients, municipalities, Tribunals and Courts, the successful candidate will perform full legal administrative work of a responsible and confidential nature. Gowling WLG is an international law firm committed to excellence and fostering a high-performing yet supportive workplace culture grounded in shared values: Raise the Bar, Embrace Differences, and Thrive Together. They are intentional about building a workplace where everyone is empowered to do their best work and reach their full potential.

Requirements

• Administrative Assistant or Legal Administrative Assistant Diploma coupled with a minimum of 5 years’ administrative experience;
• A minimum of 1 year experience working in a litigation practice;
• Aptitude to take care of clients’ needs in a professional and courteous manner;
• Excellent ability to work efficiently and effectively under pressure to meet deadlines while remaining focused with attention to detail and accuracy;
• Strong knowledge of civil procedure is required;
• Strong knowledge of litigation practice, court rules, filing procedures is required;
• Ability to use discretion when dealing with confidential information;
• Excellent problem solving and decision-making skills;
• Advanced organizational skills;
• Capacity to work independently, as well as in a team environment;
• Advanced written, oral and verbal communication skills;
• Excellent grammar and proofreading skills;
• Advanced knowledge of Microsoft Office Suite (proficient in Word, PowerPoint and Excel);
• Ability to multitask within a fast-paced environment.

Nice To Haves

• Experience with the Ontario Land Tribunal (OLT), the Landlord and Tenant Board (LTB), and the practice rules and procedures governing these and other provincial tribunals, are all assets.
• Knowledge of tribunal processes, including experience preparing and filing materials before the Ontario Land Tribunal (OLT), the Landlord and Tenant Board (LTB), and other provincial adjudicative bodies, is an asset.

Responsibilities

• Organizing and expediting the flow of work through the professional's practice, initiating any follow-up action as appropriate;
• Accurately preparing legal documents and correspondence with minimal direction;
• Transcribing and typing legal documents and correspondence;
• Liaising between the legal professionals and various internal and external individuals, groups and clients at all levels;
• Working proactively in the day to day support of the professional's practice;
• Using initiative and good judgment to relieve the professional of administrative detail;
• Managing the professional’s calendar including travel arrangements;
• Preparing and organizing meeting and briefing materials for the professional and file management;
• Supporting the practice group in monitoring billing matters and undertaking of administrative tasks;
• Assists lawyer(s) with schedules, deadlines, and filings during litigation process.

Benefits

• 100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
• Benefits coverage for Firm members and their dependents from day one!
• 15+ vacation days and hybrid work flexibility
• Parental leave top-up for 26 weeks (after 12 months of full-time employment)
• Group Retirement Savings Plan with employer match
• Financial protection through short & long-term disability, life, accident & critical illness insurance
• Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
• Recognition awards, appreciation events, and a supportive, collaborative work culture
• Perks and preferred pricing programs, referral bonuses and more

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree