Legal Administrative Assistant - Litigation (JCM)

Stinson LLP • Jefferson City, MO

30d • Onsite

About The Position

The Legal Administrative Assistant (LAA) is responsible for producing a variety of work product related to attorney/client interactions. This includes document production, time entry management, coordination of travel plans, meetings, and communications, handling mail and correspondence, expense entry, and file maintenance. The LAA must work effectively with various law firm members, maintaining the highest levels of respect, confidentiality, and professionalism. This position reports to the LAA Supervisor/Office Manager and works under the direction of assigned attorneys and paralegals. LAAs assigned to a team may report to an LAA Team Supervisor. Applications received after 45 days from the posted date may not be considered.

Requirements

• High School diploma or equivalent.
• Strong computer skills required with Microsoft Word and Outlook, as well as with file document management tools such as FileSite or WorkSite.
• Strong verbal and written communication skills.
• Self-motivated with excellent organizational skills and attention to detail.
• Highly professional with a strong customer service orientation, commitment to meeting deadlines, and ability to multitask in a fast-paced and dynamic environment.
• Strong professional, independent thinking skills with strength in problem solving and the ability to offer constructive opinions and creative solutions.
• A team player who motivates and educates other team members.
• Regular and predictable attendance is an essential function of the position.

Nice To Haves

• College or business school.
• 3-4 years LAA experience or equivalent.
• Prior experience in the assigned practice area(s).
• Strong computer skills with PowerPoint.
• Law firm experience preferred.

Responsibilities

• Typing and modifying legal documents accurately and within requested timeframes for assigned legal group, prioritizing work among assignments and meeting specific deadlines on projects.
• Coordinating lengthy and complex document preparation with Work Product Support Services as needed.
• Preparing documents for e-filing as required.
• Reviewing and routing incoming mail.
• Preparing and processing outgoing mail and faxes, arranging for specialized mail or messenger services as required.
• Ensuring that all attachments, exhibits and enclosures are included.
• Maintaining paper and electronic files in compliance with current policies.
• Working with Records Department to create and maintain client files and indexes.
• Marking case or matter related documents as needed with filing instructions to ensure proper filing.
• Performing routine filing and retrieving files as needed.
• Maintaining chronological files and administrative files for assigned attorneys.
• Professionally managing and screening incoming calls, including client calls; taking messages as needed and assisting in coordinating timekeeper calendars, expense reports, travel and meeting arrangements.
• Coordinating specific client dates with the Calendar/Docket Department as needed.
• Preparing and processing new matter forms.
• Receiving clients and visitors.
• Coordinating travel arrangements, preparing itineraries, and preparing travel expense reports.
• Scheduling meetings and arranging for conference rooms and meals.
• Maintaining and updating contact names and addresses in the contact database.
• Communicating effectively with clients and with others in the Firm.
• Being proactive in anticipating the business needs of the assigned attorneys; planning ahead and meeting deadlines.
• Preparing daily time entries for assigned attorneys utilizing Firm approved narrative guidelines, and submitting in a timely manner to Accounting.
• Preparing expense reimbursement/disbursement requests.
• Coordinating client billing matters with Accounting billing staff, attorneys, and clients; preparing billing letters and other requested client financial updates; assisting attorneys with tracking and monitoring alternative fee arrangements; assisting attorneys with automation, tracking and monitoring of matter budgets.
• Proactively demonstrating effective teamwork and providing assistance to other LAAs as time permits.
• Serving as a backup LAA to assigned timekeepers.
• Working cooperatively with other departments and individuals in the Firm.
• Performing other duties as assigned by core practice group.

Benefits

• Competitive compensation and benefits package.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED