Legal Administrative Assistant - Intellectual Property

Gowling WLG • Ottawa, ON

11d • CA$55,000 - CA$70,000 • Hybrid

About The Position

Gowling WLG is seeking a Legal Administrative Assistant for our IP Department to work within a team environment practicing IP Litigation as well as Patent and Trademark Prosecution. Based in the Ottawa office, the successful candidate will perform full legal administrative work of a responsible and confidential nature for one or more professionals.

Requirements

• Administrative Assistant or Legal Administrative Assistant Diploma coupled with a minimum of three years’ experience in Intellectual Property with a focus on patent prosecution and/or trademark prosecution.
• Experience with e-billing
• Strong knowledge of Microsoft Office Suite (Word, Excel and PowerPoint)
• Good keyboard and dicta-typing skills are required
• Ability to work in a team environment with a professional demeanour
• Strong written and verbal communication skills
• Ability to multi-task within a fast-paced environment
• Strong organizational and administrative skills
• Thorough, conscientious and strong proofreading skills
• Ability to independently learn and use electronic tools, systems and applications.

Nice To Haves

• Experience in litigation is a strong asset.

Responsibilities

• Organize and expedite the flow of work through the professional's practice, initiating any follow-up action as appropriate
• Proficiency operating in an electronic and paperless environment.
• Accurately prepare legal documents and correspondence with minimal direction
• Transcribe and type legal documents and correspondence,
• Liaise between the legal professionals and various internal and external individuals, groups and clients at all levels.
• Work proactively in the day-to-day support of the professional's practice.
• Prepare, format, proofread, and transcribe legal documents and correspondence.
• Process CIPO correspondence, assist with electronic filings, and support patent prosecution.
• Use initiative and good judgement to relieve the professionals of administrative detail.

Benefits

• 100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
• Benefits coverage for Firm members and their dependents from day one!
• 15+ vacation days and hybrid work flexibility
• Parental leave top-up for 26 weeks (after 12 months of full-time employment)
• Group Retirement Savings Plan with employer match
• Financial protection through short & long-term disability, life, accident & critical illness insurance
• Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
• Recognition awards, appreciation events, and a supportive, collaborative work culture
• Perks and preferred pricing programs, referral bonuses and more

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree