Legal Administrative Assistant Corporate & Securities

Snell & Wilmer•San Diego, CA

1d•$35 - $45•Hybrid

About The Position

Snell & Wilmer currently has an opening for a Legal Administrative Assistant to support our Corporate & Securities Practice Group in our San Diego office. The ideal candidate will have at least 3 years of experience in a mid-size law firm and possess strong organizational and multitasking skills to manage multiple attorneys’ workloads in a fast-paced environment. This role involves managing critical documentation, assisting with regulatory filings, and supporting corporate governance activities to ensure compliance with regulations and smooth execution of transactions. The hours are Monday through Friday from 8:30 a.m. to 5:00 p.m., in the office. After three to six months, and based on supervisor discretion, there may be an opportunity to move to a hybrid schedule.

Requirements

At least 3 years of experience as a legal administrative assistant, preferably in a law firm or in a corporate and securities legal environment.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook), SEC filing software, and document management systems.
Strong written and verbal communication skills.
Ability to accurately review and format legal documents and filings.
Excellent time management and organizational skills, with the ability to juggle multiple projects and deadlines.
Strong collaborative skills with the ability to work effectively in a team-oriented environment.

Responsibilities

Manage and maintain attorneys' schedules, including arranging meetings, appointments, and travel.
Anticipate attorney needs and provide proactive support.
Manage attorney time entries and assist with billing coordination.
Provide general administrative support as needed to ensure efficient operation of the practice group.
Serve as a liaison between attorneys, clients, and external parties, providing timely updates and facilitating communication.
Maintain and organize legal files, including opening new matters and managing relevant documents within in the firm’s document management system.
Assist in drafting and formatting corporate resolutions and other legal documents.
Organize due diligence materials, managing document production, and coordinating communication between clients, attorneys, and third parties.
Prepare, review, and organize transactional documents for corporate and securities cases, such as merger agreements, stock purchase agreements, and other legal documents.
Assist with corporate compliance matters, ensuring timely filings and adherence to regulatory requirements.
Handle confidential information with discretion and professionalism.
Build and maintain positive working relationships with clients, attorneys, and staff to facilitate seamless communication and collaboration.
Communicate with clients, financial institutions, and internal teams to facilitate smooth transactions.