Leave of Absence Specialist

Teichert Construction•Sacramento, CA

2d•$77,500 - $108,500•Hybrid

About The Position

The purpose of this role is to administer the company's leave of absence (LOA) programs, ensuring compliant, accurate, and timely administration of employee leaves in accordance with federal, state, local law and company policy. Essential duties and responsibilities include the day-to-day administration of leave programs, serving as the primary point of contact for inquiries, ensuring proper administration of leave and time off programs, managing the active leave of absence process, working with HR Managers regarding ADA/FEHA accommodation, serving as the primary point of contact for third-party leave administrators, developing and maintaining standard operating procedures, and conducting routine audits of leave records.

Requirements

A Bachelor’s Degree in Business Administration or related field or an equivalent combination of training, education, and experience.
Minimum 2-5 years of experience administering leave of absence programs, or an equivalent combination of training and related experience.
Successful completion of pre-employment drug, alcohol, and background investigation
Ability to preserve confidential and proprietary information
Experience with HRIS or Payroll systems (UKG or Vista a plus).
Working knowledge of leave of absence and reasonable accommodation processes
General understanding of HR policies, practices, laws and regulations.
Knowledge of HIPAA, ERISA, FMLA, ADA, CFRA, and related leave and disability law
Knowledge of leave of absence processes and reasonable accommodation in accordance with local and federal laws
Ability to use customer service and a positive approach to resolve employee leave issues; strong focus on customer satisfaction
Establish and maintain effective working relationships with third-party administrators, vendors, and internal departments
Proficiency in Microsoft Office and HRIS/database programs pertaining to leave of absence administration
Demonstrated sound judgment and ability to make decisions in a timely manner
Strong verbal and written communication skills
Ability to prioritize and manage multiple assignments and meet tight deadlines while maintaining a high level of accuracy

Nice To Haves

Professional HR certification such as PHR, CEBS, or CBP preferred.

Responsibilities

Responsible for the day-to-day administration of the company's leave of absence programs, exercising independent judgment to evaluate leave and accommodation requests against applicable federal, state, and company policy and to determine eligibility, designation, and appropriate case handling.
Serves as the primary point of contact for policy and program inquiries from employees, managers, and HR Managers via email, phone, and Microsoft Teams, using discretion to resolve questions that fall outside standard guidance and escalating complex matters as appropriate.
Ensures proper administration of leave of absence and time off programs consistent with applicable federal, state, and local laws and company policy, including independently resolving situations involving overlapping or conflicting leave entitlements (e.g., FMLA, CFRA, PDL, and workers' compensation).
Manages the active leave of absence process, including record retention, the interactive process, and return-to-work, exercising judgment in recommending reasonable accommodations. Works with Payroll and insurance carriers to ensure proper pay during Short-Term Disability (STD) and Long-Term Disability (LTD), and coordinates with Risk Management on cases involving concurrent workers' compensation leave.
Works with HR Managers regarding ADA/FEHA accommodation in their respective departments, exercising independent judgment in evaluating and recommending accommodation solutions.
Serves as the primary point of contact for third-party leave administrators and vendors, monitoring service delivery and resolving escalated or complex cases.
Develops and maintains standard operating procedures and leave policy documentation; delivers periodic training and communications to managers and HR Managers on leave and accommodation obligations.
Conducts routine audits of leave records and data to ensure accuracy, compliance, and audit-readiness; prepares leave-related reporting and metrics for HR leadership as needed.