Leave of Absence Coordinator

Installed Building Products•Columbus, OH

2d•Hybrid

About The Position

We're looking for a Leave of Absence (LOA) Coordinator to join our HR team! This role is responsible for reviewing, processing, and administering various types of leave requests, ensuring compliance with laws and company policies. The coordinator will manage documentation, maintain records, administer disability claims, facilitate the ADA interactive process, and communicate leave status to employees and management. This hybrid role is based in Columbus, Ohio, requiring 3 days in the office and 2 days remote.

Requirements

High school diploma or GED required
Experience using Microsoft Office applications and data entry systems.

Nice To Haves

Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
Previous experience working in an office, administrative, customer service, or professional business environment preferred.
Experience with HRIS systems, such as UKG, is a plus but not required.
Bilingual (English/Spanish) preferred but not required.
Strong verbal and written communication skills with the ability to interact professionally with employees, managers, and business partners.
Excellent organizational skills with the ability to manage multiple tasks, deadlines, and confidential information.
Strong attention to detail and accuracy in recordkeeping and documentation.
Ability to learn and apply company policies, procedures, and employment regulations.
Customer-service mindset with a commitment to supporting employees through leave and accommodation processes.
Proficient computer skills, including Microsoft Outlook, Word, Excel, and Teams.
Ability to work independently while collaborating effectively with cross-functional teams.
Ability to communicate effectively with a diverse workforce; bilingual skills are a plus.

Responsibilities

Review, process, and administer leave of absence requests, including FMLA, personal, medical, military, and other protected leaves.
Determine employee eligibility and designate, approve, deny, or extend leave requests in accordance with applicable laws and company policies.
Prepare, distribute, and track required LOA, FMLA, ADA, and related documentation.
Maintain accurate employee leave records and update information in UKG and other HR systems.
Manage FMLA, LOA, and ADA tracking systems to ensure compliance and accurate reporting.
Administer Short-Term Disability (STD) and Long-Term Disability (LTD) claims and reporting processes.
Facilitate the ADA interactive process and coordinate reasonable accommodation requests.
Create and maintain state-specific paid family leave matrices and leave resources.
Communicate leave status, requirements, and return-to-work information to employees, managers, and business partners.
Partner with branches, workers' compensation teams, and leadership to ensure consistent application and enforcement of leave policies.
Develop and deliver training related to FMLA, LOA, ADA, and disability programs.
Monitor and ensure compliance with federal, state, and local leave and accommodation regulations.
Generate reports, analyze leave trends, and recommend process improvements.