Human Resources 0954230 - LEAVE OF ABSENCE COORDINATOR

City of Independence•Independence, MO

1d•Onsite

About The Position

The Leave of Absence Coordinator will serve as the main point-of-contact for Leave of Absence requests and will be responsible for establishing FMLA, other unpaid, military and/or City specific leave requests. This position will also be responsible for managing the ADA accommodation process. This position will work under the general guidance of the HR Director and has no supervisory functions.

Requirements

Associate’s degree in business administration, public administration, or similar field AND Two (2) years of administrative experience, preferably in Human Resources or Benefits OR Equivalent combination education and experience that meets the minimum qualifications
Valid driver's license
Must complete NIMS training within 6 months of hire
Knowledge of FMLA, ADA, and related laws
General knowledge of state and federal labor laws
Knowledge of computer operations and systems
Skilled in Microsoft Office Suite, including MS Excel
Skilled in written and verbal communication
Skilled in organization, prioritizing and multitasking
Skilled in basic mathematical equations
Skilled in defining and articulating problems, collecting data, establishing facts, and drawing valid conclusions
Ability to prioritize effectively, think independently and problem solve to ensure all projects are completed in an effective and timely manner
Able to research, analyze, solve, and follow through on complex cases.
Able to successfully meet deadlines and achieve goals.
Work in a collaborative team environment
Work with a wide variety of personalities and deal with each person in an effective and professional manner
Able and willing to travel to all City locations as needed
Write reports, business correspondence, training outlines, needs assessments, and operational procedures
Effectively present information and respond to questions from individual and groups of managers, employees, and the general public.
Deal with several abstract and concrete variables

Nice To Haves

Human Resources certification or Certified Leave Management Specialist certification preferred

Responsibilities

Administer end-to-end leave cases including: FMLA, ADA, other unpaid leaves, and applicable state-protected leaves
Conduct intake, determine eligibility, prepare documentation, track leave timelines, and manage return-to-work coordination
Partner with departments to identify and implement reasonable accommodations for return to work
Maintain accurate, confidential records of Leave and ADA requests and communications
Serve as a primary point of contact for employees and managers throughout the leave process, providing clear, empathetic, and supportive guidance
Assist with rewriting and updating leave communications as Capri enhances its internal leave processes
Educate employees and managers on requirements, timelines, benefits implications, and responsibilities related to leaves of absence
Provide consistent, timely updates to employees, managers and HR partners to support seamless leave and return-to-work experiences.
Collaborate with HR partners, Payroll, and Benefits team members to ensure smooth operations across the leave lifecycle.
Support Payroll with accurate information for benefit deductions, pay continuation, and time tracking during leaves
Ensure compliance with federal regulations (FMLA, ADA), state protected leave laws, and City policy
Maintain accurate, audit-ready files and secure documentation, upholding strict confidentiality at all times
Identify trends or potential compliance concerns and escalate them to the HR Director as appropriate