Leave of Absence Coordinator

Victor Careers•Chico, CA

2d•Hybrid

About The Position

The Leave Administration Coordinator manages employee leave requests to ensure legal compliance and company policy adherence. They guide employees and managers through the process, handle documentation, track leave usage, and coordinate return-to-work plans.

Requirements

Must possess a Bachelor degree in Human Resources, Business Administration or related field or four years of equivalent training and experience in leave administration and HR compliance.
A minimum of two years of HR or personnel administration experience with a focus on leave management, HR compliance, and policy implementation.
Must have thorough understanding of federal, state, and local leave laws applicable to the jurisdiction, including but not limited to Family and Medical Leave Act (FMLA), California Family Rights Act (CFRA), Pregnancy Disability Leave (PDL), Americans with Disabilities Act (ADA), Military and Civic Duty Leave, etc.
Must possess excellent written and verbal communication skills and excellent listening and problem-solving skills.
Must have proficiency with MS Office and related HR software for documentation, reporting, and compliance tracking.
Must have the ability to work collaboratively with a broad range of managers and leaders.
Must possess a valid California driver's license, personal automobile insurance and driving record that meets the standards outlined in the Agency's Personnel Policy: Motor Vehicle Operating Standards.
Must be physically and mentally fit in accordance with the Agency's Personnel Policy: Physical Fitness Standards and Examinations.
Must be willing to complete a Tuberculosis (TB) test and drug screening test.
Must be willing to complete a personal background investigation conducted by the State of California.
Must be willing to work within a culturally integrated workplace and be willing to respect human differences based upon protected classes as defined by state, federal and local laws, or any other condition that distinguishes people from one another.

Responsibilities

Administer various leaves of absence including but not limited to FMLA, CFRA, PDL, ADA, Military, Workers Compensation and Personal Leaves.
Track timelines, eligibility, and return-to-work dates and processes.
Ensure all leave processes strictly adhere to federal, state, and local employment regulations.
Serve as the primary point of contact for employees and managers. Guiding employees and managers through leave processes, benefits, and rights.
Collaborate with HR and Payroll teams to manage premium payments, time-off accruals, and pay continuity during leaves of absence.
Tracking, auditing and coding leave data in HRIS system. Including maintaining Leave Dashboard and generating reporting metrics for management as requested.
Maintain accurate and confidential records of medical documentation.
Completes other duties as assigned.