Leave of Absence Administrator- LOA [Admin Leaves]

Envision Healthcare•Nashville, TN

About The Position

The Leaves Administrator is responsible for the end-to-end administration of employee leave programs, ensuring compliance with federal, state, and company policies. This role manages leave case workflows, provides employee guidance, and partners closely with Payroll and key stakeholders to ensure accurate administration. Envision is a leading national medical group focused on delivering high-quality care to patients when and where they need it most. You’ll find clinicians and clinical support professionals across the nation who are proud to call Envision home. We welcome teammates of every background and work in communities that reflect the racial, ethnic, gender, sexual orientation, and economic diversity of our country.

Requirements

Experience managing Leave of Absence cases in multiple states
Strong knowledge of federal and state leave laws (FMLA, ADA, state leave programs) and benefits regulations
Demonstrated experience managing complex payroll interactions related to leave administration
Proficiency in AbsenceTracker or similar leave management system
Excellent organizational skills with the ability to manage a high volume of cases and competing priorities
High attention to detail and strong follow-through on open items
Ability to communicate clearly and professionally with employees, managers, and cross-functional partners
Strong analytical and problem-solving capabilities, and ability to identify gaps or missing steps in a process
Ability to work effectively in a fast-paced, deadline-driven environment
Commitment to confidentiality and compliance with privacy regulations
Comfort editing template communications accurately and sending without typos or errors
Associates Degree is required and/or relevant work experience.
Minimum of 2 years of experience in leave administration, benefits, HR operations, or a related field, or equivalent combination of education and experience

Responsibilities

Administers and coordinates Company and legally mandated leave of absence programs, including FMLA, ADA, state-mandated leaves, Workers' Compensation, and company-specific leave policies in accordance with established procedures and guidelines.
Utilizes leave management systems to track, document, and maintain leave cases, ensuring data accuracy, timely updates, and completion of required workflow activities.
Coordinates leave requests by gathering, reviewing, and processing required documentation, eligibility information, approvals, and employee communications in accordance with defined processes.
Serves as a primary contact for employees regarding leave status, documentation requirements, benefits impacts, and general leave-related inquiries, providing guidance on established policies and procedures.
Partners with Payroll, Benefits, Human Resources, and third-party vendors to administer leave-related pay and benefits activities, including PTO utilization, disability payments, leave pay coordination, benefits continuation, and arrears management.
Processes employee status changes related to leaves of absence, including system transactions, return-to-work activities, record updates, and other administrative actions.
Completes, submits, and maintains required leave documentation, state disability forms, and case records accurately and within established timelines.
Coordinates communication with employees, leaders, Human Resources, vendors, and cross-functional partners to ensure accurate case administration and timely issue resolution.
Tracks and administers employee accommodation requests and related documentation, ensuring records are maintained and actions are completed in accordance with established processes.
Researches and resolves non-routine leave, payroll, and benefits issues by analyzing available information, recommending solutions, and escalating matters as appropriate.
Assists with training and providing guidance to less experienced team members on leave administration procedures, systems, and documentation requirements.
Participates in process improvement efforts, system enhancements, special projects, and the creation and maintenance of standard operating procedures and reference materials.