Leave Coordinator

Hospital for Special Surgery•New York, NY

23h•Onsite

About The Position

How you move is why we’re here. ® Now more than ever. Get back to what you need and love to do. The possibilities are endless... Now more than ever, our guiding principles are helping us in our search for exceptional talent - candidates who align with our unique workplace culture and who want to maximize the abundant opportunities for growth and success. If this describes you then let’s talk! HSS is consistently among the top-ranked hospitals for orthopedics and rheumatology by U.S. News & World Report. As a recipient of the Magnet Award for Nursing Excellence, HSS was the first hospital in New York City to receive the distinguished designation. Whether you are early in your career or an expert in your field, you will find HSS an innovative, supportive and inclusive environment. Working with colleagues who love what they do and are deeply committed to our Mission, you too can be part of our transformation across the enterprise.

Requirements

Minimum of one year of Payroll/HRIS/ Leave Administration experience
General knowledge of Lawson HRIS and Kronos Time & Attendance.
Knowledge of PC and databases, Microsoft Word, Excel and Outlook as well as fluency in payroll practices.
Strong organizational Skills
Ability to multi task
Team work skills.
Ability to problem solve and meet deadlines.
Ability to interact with all levels of staff.
High School Diploma or equivalent (G. E. D.), may include specialized or vocational courses.

Nice To Haves

Bachelors.

Responsibilities

Create new leave cases in our timekeeping system (Kronos Dimensions), which ties directly into Workday (HRIS)
Confirm leave of absence details with third party administrator and state leave providers
Calculates eligible sick and/or vacation time
Enters time and payroll into the timekeeping system, timely and accurately, for employees on approved leaves of absence, partnering with internal and external parties where appropriate
Advise managers and/or timekeepers on leave-related time code inquiries
Maintains leave records with accuracy in accordance with department requirements
Responds to employee inquiries about leave policies, claim status, or time and pay while on leave, and directs or escalates to appropriate resources
Pull leave of absence reports; assist in identifying trends and areas for improvement
Collects incoming leave of absence mail and fax correspondence
Maintains privacy and confidentiality of medical and personal information in accordance with HIPAA policies and procedures
Reviews LOA applications. Reviews all applications for LOA, communicates approvals and/or denials, return to work and other important information to managers, employees and HR.
Reviews request for accommodation. Works to determine eligibility for ADA requests based on medical certification and questionnaire completed by physician.
Maintains databases of Compensation/HRIS related information in an accurate and current condition. Tracks and reports employees benefit time with Lawson software. Maintains and updates data to insure a compliant, accurate system of record.
Enters payroll in a timely and accurate fashion for employees on approved leaves of absences.
Processes applications and coordinates payroll appropriately for employees receiving WC, STD and LTD.
Promotes a professional atmosphere through courteous communication, cooperation, and respect for patients, visitors and members of the health care team.
Responds to customer concerns as soon as possible with compassion and understanding.
Observes and respects the privacy and confidentiality of information in accordance with HIPAA policies and procedures.
Maintains and develops competence through required inservice and continuing educational programs.
Collaborates with peers, physicians and other members of the team, as appropriate.
Maintains satisfactory attendance record.
Reports for duty punctually.
Manages time appropriately to meet patient, department, and Hospital needs.
Adjusts to changing situations and work assignments.
Attends/participates in staff meetings.
Improves performance based on feedback.