Leave Administrator - 10942

Colorado Coalition for the Homeless • Quinte West, ON

7d • $69,300 - $73,873

About The Position

The Leave Specialist manages leave of absence, reasonable accommodation, and workers’ compensation programs for Colorado Coalition for the Homeless (CCH). This role oversees the full leave process, from intake and eligibility through documentation, payroll coordination, and return-to-work, while ensuring compliance with federal, state, and organizational requirements and serving as a trusted resource to employees and managers.

Requirements

• Minimum of 5 years of experience administering leave programs, including FMLA and Colorado FAMLI, for medium to large employers.
• Experience administering ADA reasonable accommodations and workers’ compensation programs is required.
• Demonstrated proficiency with Microsoft Office applications, including Outlook, Excel, PowerPoint, and Word; advanced Excel skills, such as PivotTables, VLOOKUPs, and macros, are required.
• Associate’s degree in human resources or a benefits-related field required.
• Valid driver’s license required.

Nice To Haves

• Experience managing high-volume leave claims and complex cases in a fast-paced environment is strongly preferred.

Responsibilities

• Administer leave of absence programs, including FMLA, CO FAMLI, ADA reasonable accommodations, workers’ compensation, long-term disability, and other applicable state, local, and organizational leave programs.
• Manage workers’ compensation claims and related return-to-work transitions from first report of injury through follow-up, transitional or modified duty coordination, and full return to work, while also supporting separation processes as related to leave administration and prioritizing safe, timely outcomes within employee restrictions.
• Review leave and accommodation requests, determine eligibility, and ensure compliance with federal, state, local, and organizational requirements.
• Guide employees, managers, and HR team members on leave rights, responsibilities, processes, benefit impacts, timesheet coding, work restrictions, accommodations, return-to-work expectations, and other leave-related matters by serving as a subject matter expert and providing practical guidance and support.
• Track leave usage, intermittent leave, workers’ compensation claims, restrictions, modified duty arrangements, and return-to-work timelines in the HRIS and related tracking tools.
• Maintain accurate, audit-ready records and administrative procedures for leave, accommodation, and workers’ compensation processes.
• Partner with Payroll and managers to ensure accurate leave coding, pay treatment, disability coordination, benefit deductions, reconciliations, and premium remittance.
• Communicate regularly with employees, managers, HR Business Partners, third-party administrators, providers, and legal partners regarding case status, next steps, and compliance requirements.
• Partner with third-party administrators and external agencies, including workers’ compensation insurance carriers, the Colorado FAMLI Division, disability vendors, and other leave partners, to coordinate claims, documentation, case status, and program administration.
• Prepare reports, monitor trends, and analyze leave and injury data to identify process improvements, compliance risks, and operational needs.
• Support required reporting and annual processes, including OSHA logs, workers’ compensation audits, regulatory filings, open enrollment coordination for employees on leave, and other related compliance activities.
• Identify patterns and trends in leave, accommodation, and workers’ compensation activity to highlight potential risk areas and partner with HR Business Partners on manager, department, or organizational hot spots requiring additional support or intervention.
• Partner with legal and HR leadership on complex or high-risk leave, accommodation, and workers’ compensation matters.
• Perform other duties and special projects as assigned.

Benefits

• Choice of HMO or PPO health insurance coverage options
• Same-and opposite-sex domestic partner coverage
• Choice of dental insurance or discount plan
• Vision insurance
• Flexible spending accounts for health care / dependent care / parking expenses
• Free basic life and AD&D insurance coverage
• Employee Assistance Program
• Dollar-for-dollar retirement plan matching contributions up to 5% of earnings with 3-year vesting.
• Extensive paid time-off, including 9 holidays, 12 days of sick leave, and three weeks of vacation for new full-time employees in their first year.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree