Leave Administration Support Specialist
About The Position
As a Leave Administration Support Specialist at Concordia College, you'll help employees navigate important workplace processes, including employee leave, workers' compensation, and related benefits and insurance matters. Working closely with the HR Assistant Director, you'll help keep documentation organized, track important deadlines, answer routine questions, and coordinate communication with employees, supervisors, and external partners. This is a part-time, in-office, year-round position with a flexible Monday - Friday schedule. You'll be part of an HR team committed to providing thoughtful, responsive support to the Concordia community.
Requirements
- Experience supporting administrative processes, including organizing records, tracking deadlines, preparing documents, or coordinating multiple tasks.
- Experience handling confidential or sensitive information.
- Experience using Microsoft Office applications, including Word, Excel, Outlook, and Teams, or comparable office software.
- Strong organizational skills, attention to detail, and dependable follow-through.
- Sound judgment when handling confidential and sensitive information.
- Clear, respectful, and professional communication.
- Ability to follow established procedures, explain routine processes, and recognize when additional guidance is needed.
- Ability to manage multiple responsibilities and maintain accurate records.
- Willingness to learn new systems, policies, and compliance requirements.
- Commitment to providing helpful, compassionate service while maintaining appropriate professional boundaries.
Nice To Haves
- Experience in human resources, benefits, leave administration, workers' compensation, insurance, claims coordination, risk management, or a related administrative field.
- Experience using HR, payroll, benefits, claims, or document management systems.
- Familiarity with FMLA, ADA, Minnesota Paid Leave, workers' compensation, or related processes.
- Experience communicating with employees, supervisors, insurance carriers, health care providers, or other external partners.
Responsibilities
- Support employee leave processes, including preparing documentation, tracking deadlines, coordinating communication, and assisting with return-to-work procedures.
- Help employees and supervisors navigate routine questions about leave, workers' compensation, and related HR processes.
- Coordinate records, documentation, and communication related to workers' compensation, insurance claims, workplace safety, and risk management programs.
- Maintain accurate, confidential employee records and update information in HR systems.
- Prepare reports, track compliance requirements, and assist with administrative processes involving insurance carriers and other external partners.
- Support improvements to HR procedures, forms, and workflows to make processes more efficient and accessible.
Benefits
- Health Insurance
- Health Savings Account
- Flexible Spending Account
- Vision Insurance
- Dental Insurance
- Preventative Chiropractic Program
- Retirement Plan
- Long-Term Disability Insurance (full-time only)
- Life Insurance (full-time only)
- 13 Paid holidays including the time off between Christmas and New Year's
- MN Paid Family and Medical Leave
- Up to 100% tuition with discounts and scholarships for yourself and dependents at Concordia College and Concordia Language Villages
- Up to 50% tuition discount for dependents with Oak Grove Lutheran Schools
- Up to 100% tuition discounts for dependents with participating partners: CIC-TEP, ELCA schools, and Tuition Exchange Inc.
- access to athletic facilities
- library
- fitness classes
- athletic events
- theatre events
- purchase dining on campus
- free MATbus rides
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
