Leasing Specialist/Community Manager

Cascade Management•Portland, OR

6h•Onsite

About The Position

The Leasing Specialist/Community Manager is responsible for the day-to-day operations, physical assets, and maximizing the financial returns of assigned property. This role effectively coordinates business operations of HUD/RD or Tax Credit properties, leasing, collections, marketing resident services, maintenance, risk management, expense control, information reporting, and compliance with applicable laws and company policies. The position ensures staff compliance with company policies and procedures and compliance with State Residential Landlord & Tenant Acts and all other governmental laws and regulations. The role also implements Cascade Management’s policies and procedures.

Requirements

High school diploma or general education degree (GED)
1 to 3 years Tax Credit, HUD and/or affordable housing experience preferred.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or employees of organization.
Valid Driver’s License and insurance is required.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Ability to operate basic office equipment such as telephones, keyboards, 10 key, photocopier, and fax machine.
MS Office experience is required.

Nice To Haves

Tax Credit, HUD and/or affordable housing experience preferred.

Responsibilities

Formulate and manage the operational and capital budget for the communities (annually), track and report on the financial performance of the communities (monthly), and implement strategies for enhancing the value of the assets.
Process rent increase notices, track and implement when scheduled.
Responsible for tracking and reconciling properties’ Accounts.
Responsible for approval, issuance, and timely processing of unpaid and late rent notices.
Make recommendations to management for improvement of company policies, procedures and Communicate with Supervisor regarding the overall function of the property.
Handle resident evictions along with the service and preparation of appropriate notices. Issue and ensure timely processing of 30/14.
Responsible for collection of rents, maintain petty cash, ensure proper accounting of monies collected, and make deposits in a timely manner. Log and collect late charges, NSF, and other charges. Deliver rent increase notices to residents.
Manage all property staff with guidance from Portfolio Managers.
Promote harmonious relations among tenants, employees, owners, and the local community. Maintain a pleasant, helpful manner at all times.
Complete and submit timely weekly reports; maintain neat and legible records at all times.
Assist Portfolio Managers in preparing for property audits.
Perform daily property inspections to ensure visual appeal of property and maintain hazard-free conditions. Inspect buildings and grounds daily to ensure cleanliness; alert maintenance to items that need to be repaired.
Maintain organized file system for resident information. File and maintain resident records; keep an adequate supply of forms and postage on hand.
Work with Maintenance Technician to manage vendor selection and relations to ensure quality performance.
Ensure compliance with applicable federal and state regulations associated with business operations.
Transfer over/under-housed residents by moving residents to properly sized housing unit as approved by compliance department. Maintain waiting list files of eligible applicants and files of removed/rejected applicants.
Show apartments, accept applications, and screen applicants (verifying and certifying each resident’s income at initial, interim, and annual re-certification) to determine eligibility in accordance with company policies and procedures and applicable regulations; complete resident move-in sheet with the resident; ensure utilities are transferred.
Ensure that the highest possible occupancy is maintained through continuous outreach efforts and advertisements as specified by the Affirmative Fair Housing Marketing Plan. Develop, plan, and implement resident retention strategies.
Review all rental applications for criminal and credit background history and lease forms for accuracy and compliance with resident policy; check all leases for accuracy and completion.
Complete resident move-in sheet with resident; ensure utilities are transferred.
Responsible for responding to resident inquiries.
Understand rental agreement and residency policies and be able to explain them to residents.
Cover Community Manager positions as assigned.
Perform other duties as assigned.
Regular and reliable attendance during scheduled hours.