Lease Specialist - Madison, NJ (Hybrid)

Anywhere • Madison, NJ

21d • Hybrid

About The Position

The Lease Specialist supports the lease administration and transaction management functions by coordinating lease-related activities, managing sublease setups, and ensuring timely processing of rent payments. This role serves as a key liaison between internal teams and external stakeholders, including landlords and legal, and plays a critical role in maintaining compliance and operational efficiency across multiple business units.

Requirements

• 3+ years of experience in lease administration, real estate operations, or transaction coordination.
• Strong understanding of lease terms and sublease structures.
• Experience working with legal documents and approval workflows.
• Proficiency with digital signature platforms (e.g., DocuSign) and lease management systems.
• Excellent organizational skills and attention to detail.
• Strong interpersonal and communication skills, with the ability to coordinate across departments and manage landlord interactions professionally.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.

Responsibilities

• Track progress of all lease-related transactions from initiation to completion.
• Ensure all required approvals are obtained from business, finance, franchise, and legal teams.
• Prepare finalized lease documents for signature via DocuSign or manual signatures.
• Serve as the primary point of contact for the transactions team and legal department.
• Manage the setup of all subleases in company-owned brokerage offices.
• Coordinate landlord approvals for subleases when required.
• Oversee the setup of intercompany subleases between title and brokerage entities.
• Process monthly rent payments for all business units, ensuring accuracy and timeliness.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees