Lease Analyst

Government of Alberta•Calgary, AB

2d•CA$57,215 - CA$72,395•Onsite

About The Position

The Alberta Public Service works to build a stronger province for current and future generations. We make a difference in the lives of Albertans through rewarding and diverse career opportunities. Alberta Infrastructure is responsible for delivering about one quarter of the Alberta government’s Capital Plan, which addresses the provincial infrastructure needs of Alberta’s population that support key social programs and services and economic development. The Ministry designs, builds, manages, and maintains government-owned and operated facilities, and collaborates with other ministries to ensure that school and hospital infrastructure meet the needs of Alberta’s population. Infrastructure also provides accommodation services and manages a large portfolio of owned and leased facilities while maintaining fiscal accountability and optimizing value for Albertans.

Requirements

High school diploma.
Three (3) years of directly related experience.
Excellent organizational, coordination and time management skills.
Strong written and verbal communication skills.
The ability to use judgement in negotiating and resolving conflicts.
Strong administrative, communication, organizational, interpersonal, and multi-tasking skills with the ability to deal with change, be flexible, work independently and in a team environment.

Nice To Haves

Extensive knowledge of accounting principles and budget preparation.
Ability to recognize and analyze costs.
Proficient computer skills using various software (e.g. Windows, MS Office, Excel, Outlook, PowerPoint).
Knowledge of leasing and real estate contracts.
Knowledge of government and department policies and procedures.

Responsibilities

Collection and reporting of statistical and financial data.
Reconciliation of operating costs for payable and receivable leased space.
Monitoring and forecasting expenditures.
Processing a variety of financial documents.
Tracking lease contract expiry dates.
Processing invoices while ensuring compliance with the contract.
Preparing correspondence.
Ensuring monies entitled to are received or billed within departmental deadlines, procedures and guidelines.
Identifying problem areas in existing financial policies and procedures and recommends changes to improve efficiency.
Analyzing audited statements of operating costs and property taxes submitted by the landlords and verify landlord’s calculations according to generally accepted accounting principles (GAAP).
Accurately interpreting individual lease agreement and exercising judgement when determining appropriate recoverable and non-recoverable costs (i.e. landlord’s work, capital items), or follow precedents to unique situations, and discussing findings with Strategic Business Support (SBS) Manager and Facilities Manager.
Preparing complex correspondence (e.g. departmental letters, memos, forms, reports, tables, spreadsheets) in response to enquiries received by post mail, email, or telephone calls from contractors, landlords, colleagues, and other government departments.
Maintaining an up-to-date list of the landlord and tenant representatives, and a current active lease expiry date listing.
Calculating annual proportionate share of Operating Costs and Property Taxes by extracting year to date building costs from FBIS and from grants-in-place of taxes (GIPOT) statements.
Compiling relevant financial transactions, and other documentation.
Accurately coding data for filing and ensuring information is readily available for decision-making, phone inquiries, or report preparation.
Administer retention and disposal of files as per departmental established procedures.
Identifying problems encountered with computer programs or system data.
Testing new systems for enhancements as requested.
Providing ongoing support to various stakeholders on policy and procedure, interpretation in respect to contracts, and general financial policies and procedures such as reviewing spreadsheets and forms, interpreting contract clauses as required, and dealing with outside parties (landlord, financial institutions, etc.) regarding contracts.