Lease Administration Portfolio Coordinator (Records Team)

Cushman & Wakefield • Charlotte, NC

3d • $21 - $25 • Onsite

About The Position

Responsible for reviewing leased and owned property documents as well as compiling and maintaining critical location data including financial and contractual obligations as part of the lease administration process. Maintenance of repository of owned/leased property information Receive physical / electronic real estate document and identify proper coding, update system of record and resolve any discrepancies Maintains active / inactive portfolio files Log all incoming legal documents Upon request, pull physical files for verification Job Description Essential functions and responsibilities Review, abstract and/or perform quality control data audits of documents including updating and maintaining all lease information and data in our technology information systems, as required Ensure proper document management measures are followed for all leased, owned and other associated documents. Maintain file retrieval/storage, scan documents, and open/distribute mail Review client invoices in conjunction with lease requirements and collect proper supporting back-up documentation from landlords/billing authorities and confirm all calculations are correct Conduct desktop audits of Year-End Common Area Maintenance (CAM), Insurance, and Real Estate Tax reconciliations, interpret, and analyze all charges for accuracy, in accordance with lease documents. Directly responsible for dispute resolution with landlord for any identified discrepancies Responsible for ensuring the financial obligations of our Clients is accurate and that monthly rents are processed in a timely manner Oversee and manage the subtenant process including the recording and collection of monthly rent and the pass-through of invoices and year-end reconciliations Communicate frequently with internal and external partners. Notify client of critical dates, real estate policies and procedures, and assist with general inquiries Request and process certificates of insurance as required by the lease document Review Estoppels and Subordination Non-Disturbance Agreements (SNDA’s) against the lease terms Regularly exercises good judgment and logic in responding to leased and owned property inquiries from the client and/or landlords Ensure that productive landlord and subtenant relationships are maintained in accordance with the lease and sublease agreements Establish task priorities and create schedules for portfolio objectives. Able to manage multiple projects/priorities in a fast-paced environment Stay up to date on the latest industry standards and trends

Requirements

• High School diploma or GED required
• Ability to understand, interpret, and abstract complex real estate lease terminology
• Working knowledge of financial terms
• Strong proficiency with MS Office Suite (MS Word, Excel and PowerPoint)
• Customer Service Skills
• Communication Proficiency (oral and written)
• Organization Skills
• Analytical Skills
• Technical Proficiency
• Research Skills
• Detail Oriented
• Interpersonal Skills
• Sense of Urgency

Nice To Haves

• Bachelor’s Degree preferred in any field; business, finance/real estate, accounting ideal

Responsibilities

• Review, abstract and/or perform quality control data audits of documents including updating and maintaining all lease information and data in our technology information systems, as required
• Ensure proper document management measures are followed for all leased, owned and other associated documents.
• Maintain file retrieval/storage, scan documents, and open/distribute mail
• Review client invoices in conjunction with lease requirements and collect proper supporting back-up documentation from landlords/billing authorities and confirm all calculations are correct
• Conduct desktop audits of Year-End Common Area Maintenance (CAM), Insurance, and Real Estate Tax reconciliations, interpret, and analyze all charges for accuracy, in accordance with lease documents.
• Directly responsible for dispute resolution with landlord for any identified discrepancies
• Responsible for ensuring the financial obligations of our Clients is accurate and that monthly rents are processed in a timely manner
• Oversee and manage the subtenant process including the recording and collection of monthly rent and the pass-through of invoices and year-end reconciliations
• Communicate frequently with internal and external partners.
• Notify client of critical dates, real estate policies and procedures, and assist with general inquiries
• Request and process certificates of insurance as required by the lease document
• Review Estoppels and Subordination Non-Disturbance Agreements (SNDA’s) against the lease terms
• Regularly exercises good judgment and logic in responding to leased and owned property inquiries from the client and/or landlords
• Ensure that productive landlord and subtenant relationships are maintained in accordance with the lease and sublease agreements
• Establish task priorities and create schedules for portfolio objectives.
• Able to manage multiple projects/priorities in a fast-paced environment
• Stay up to date on the latest industry standards and trends

Benefits

• Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work.
• In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED