Leadership Academy Coordinator

The Greenlining Institute•Oakland, CA

9h•Hybrid

About The Position

The Leadership Academy Program Coordinator is a vital hybrid operational role designed for a systems-oriented individual looking to cultivate the next generation of racial equity leaders. You will manage the logistical backbone of our Academy initiatives & programs—including Casa Joaquin Murrieta, Fellowship and Summer Associate tracks—ensuring that every stage of the participant lifecycle, from initial recruitment to alumni advocacy, is executed with precision. By owning the data integrity and more of our networks and co-facilitating in-person program sessions, you directly enable the Academy to scale its impact and empower diverse leaders to drive systemic change.

Requirements

1 years of related experience
HS Diploma or GED, Bachelor’s Degree Preferred.
A positive attitude and strong sense of teamwork
Ability to communicate and work with diverse audiences.
Commitment to excellence and high standards
Excellent customer service skills
Excellent verbal and written communication skills.
Ability to prioritize tasks, strong organizational skills, and an ability to work independently.
Detail-oriented approach
Hands on experience with office machines (e.g.: copiers, fax machines, postage meter machine, printers); not a delegated task
Flexibility to help staff and organizational teams adjust to new tasks if organization or office needs change.
Committed to championing causes that serve low-income individuals and communities of color
Proven ability to work in a manner that respects differences in race, ethnicity, age, sex, sexual orientation, gender identity and expression, religion, ability and socio-economic circumstance
Strong interest in the field of Leadership Development and the support of leadership in others
Process oriented and enjoys creating systems to prioritize tasks and track important details
Demonstrated ability to manage details and follow-through with minimum direct supervision
Team player who inspires collaboration, lifts up the work of others, and maintains balance and perspective with patience and a sense of humor
Ability to work cooperatively and effectively while demonstrating flexibility with others to set goals, resolve problems, pivot assignments and make decisions that move forward the work
Ability to create and maintain friendly and professional relationships with staff, participants and key stakeholders
Strong writing and computer literacy of PC-based GSuite (i.e., Sheets, Slides, and Docs), Slack, Canva, Asana, Eventbrite and other similar online platforms.
Demonstrated strengths in outreach and recruitment (i.e., candidate and alumni engagement), database and CRM management, and written and verbal communications.

Nice To Haves

Applicants are not required to disclose their educational institutions during recruitment, but to be verified post offer acceptance.

Responsibilities

Executes outreach and recruitment cycles to attract diverse applicant pools. This includes managing job board distributions, coordinating informational webinars, in conjunction with HR serves as a primary point of contact for candidate inquiries. In-person facilitation for outreach and recruitment activities included, but was not limited to, tabling on campus, job fairs, and conference tabling.
Post job announcements to target universities, partner organizations, listservs, job portals etc.
Tracks applicant submissions in the applicant tracking system
Manages nomination submission portal and develops a tracking mechanism to monitor nominees' progress through program application cycle
Collaborated with the communications team on outreach efforts and coordinates related internal processes to advance the work
Supports the application tracking, review, and score analysis process for all Academy programs
Support facilitation of all Academy Programs in person: Fellowship, Summer Associates, Casa Joaquin Murrieta, and GAAA
Administrative support across all Academy Programs: Purchasing, Invoices, Divvy, etc.
Contributes research and process improvements to the Academy’s operations and assists in the practical integration of racial equity frameworks within the curriculum.
Acts as liaison to manage communication and coordination with guest speakers for program workshops and events
Manages program master calendar and updates master workshop calendar as programming is developed and scheduled
Assists in drafting, editing and writing, of external reports, and communications across organization
Maintains systematic records of participant demographics and program outcomes to produce data sets required for grant reporting and funding compliance.
Coordinate and support all Academy events: Location scouting, vendor management, marketing and promotions, outreach to guests, and day-of in-person event support etc.
Supports database development to collect accurate roster of all program current participants and alumni
Develops tracking system to identify and manage missing contact information for program alumni
Performs regular alumni audits using social platforms and direct outreach to maintain a high-integrity database of contact information and professional milestones.
Assumes a professional and friendly demeanor when engaging with alumni in all capacities
Mentor a participant in the Casa Joaquin Murrieta Residential Program
Occasionally attends workshops, events and Academy activities
Assumes interim responsibility for our residential Casa program operations in the absence of Program Management to ensure continuity of service and safety.
Participates in related program, organization and community meetings as assigned

Benefits

Greenlining is an equal opportunity employer committed to a diverse workforce.
Greenlining is committed to building and maintaining a diverse staff and an inclusive workplace that values equity.
We welcome applications from immigrants, BIPOC, LGBTQ applicants, and people with lived experience in poverty.
Greenlining Institute is deeply committed to justice and equity not just in the work we do in communities, but also within our organization.
We actively work to create a diverse, inclusive, and supportive workplace that values lived experience, community wisdom, and racial equity.
We particularly encourage applications from Black, Indigenous, and People of Color (BIPOC), immigrants, LGBTQ+ individuals, and those with lived experiences in historically marginalized communities.
Greenlining does not discriminate based on race, color, gender (including actual or perceived gender, and gender identity), sexual orientation, age, marital status, medical condition, religious affiliation, veteran status, national origin, citizenship status, mental or physical disability, or any other characteristic protected by applicable state, federal or local law.
Greenlining will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
If you need a reasonable accommodation to apply for a job, please let us know.
If the reason you need an accommodation is not obvious, we may ask for documentation confirming your functional limitations.