Lead Surgery Scheduler (Operating Room)

UPMC•Pittsburgh, PA

5d•Onsite

About The Position

ANCC Magnet designated UPMC Passavant is currently hiring a Full-Time Lead Surgery Scheduler to support the Operating Room at the McCandless location. This role involves coordinating surgical cases, managing patient information, and acting as a liaison between patients, physicians, and hospital personnel. The position offers a career path with competitive pay and benefits, including medical, vision, dental, life and disability insurance, an exceptional retirement program, PTO, wellness programs, and paid parental leave.

Requirements

High school diploma required.
Completion of a medical assisting program or 2-4 years experience in a medical field.
Proficiency in medical terminology preferred.
Knowledge of insurance regulations, specifically Medicare, BC/BS, managed care plans and workers compensation carriers regarding scheduling and approval of surgical procedures.
General knowledge of computer software and practice management databases is required.
Knowledge of the Epic practice management programs preferred.
Strong organization, time management and interpersonal skills.
Tact and diplomacy are necessary in dealing with physicians, patients and their families and other employees.
Ability to deal compassionately and professionally with patients is essential.
Ability to work independently and possess sound decision-making skills.
Ability to prioritize work demands.
Ability to consistently maintain confidentiality with regards to all job assignments and related information.
Act 34

Nice To Haves

Proficiency in medical terminology
Knowledge of the Epic practice management programs

Responsibilities

Work directly with department to troubleshoot procedural and operations issues.
Coordinate and monitor patient follow-up through the Refract Tracker and EPIC.
Prepare and forward all necessary admission reservations/requisitions, including demographics and insurance information to hospitals.
Coordinate cases and communicates with hospital personnel to obtain approval for hospital admissions.
Discuss and coordinate financial arrangements prior to surgery including the collection of pre-payments.
Ensure that informed consents are signed.
Provide patients with pre and postoperative instruction according to service specific guidelines.
Coordinate patient education seminars and schedules physicians accordingly.
Collect data for research study.
Schedule pre-screening exams, diagnostic testing, post-operative appointments and surgical cases for all patients.
Ensure all billing and insurance information is current and accurate.
Complete special projects as assigned.
Act as liaison between patient and referring physicians.
Obtain pre-certification and/or referral prior to the date of the procedure.
Coordinate and track internal and external marketing efforts.
Attend and schedule department meetings.
Answer and respond to all incoming telephone inquiries regarding surgery and provides educational material, both verbally and through printed materials.