Lead Supplier Accounts Specialist

Brown Medicine

1d•$61,422 - $101,338•Onsite

About The Position

Under the supervision of BH Finance and Supply Chain Leadership, the Lead Supplier Accounts Specialist is responsible for leading the accurate and timely processing of supplier invoices and payment requests in support of clinical and non-clinical operations, continually driving to improved quality and greater efficiency. Performance must provide a high-level of customer service and operational support to the caregivers and departments Supply Chain supports across BH facilities.

Requirements

Associate degree or equivalent combination of education, training, and experience
Minimum two years Supplier Accounts or related experience
Familiarity with healthcare procurement systems and supplier requirements
Experience with ERP systems (e.g., Oracle, Workday, PeopleSoft, or Epic) required
Proficiency in Microsoft Excel (pivot tables, VLOOKUP) and financial reporting tools
Expert knowledge of supplier invoice processing, PO matching, and payment reconciliations
Communication skills (verbal, written, visual)
Highly organized, deadline-driven, and capable of managing competing priorities
Adaptability, critical thinking, and problem-solving skills in a fast-paced environment
Strong interpersonal and communication skills; able to work cross-functionally and influence without authority and effectively represent BH and Supply Chain in interactions with all levels of personnel within and outside the organization.

Responsibilities

Plays a critical role in directing Supplier Accounts work, managing high-value supplier accounts, ensuring the accurate and timely processing of complex transactions, and executing pay transactions aligned with payment terms and service levels.
Partners closely and collaboratively across supply chain functions and with BH stakeholders to maintain effective supplier relationships and support uninterrupted patient care.
Reviews, processes, and audits supplier invoices and other internal and external payment requests with high diligence and accuracy.
Proactively anticipates issues, exceptions, and discrepancies and resolves them promptly.
Supports monthly, quarterly, and year-end closing activities including accruals, reconciliations, and financial reporting for Supplier Accounts.
Contributes to standard operating procedures and internal controls.
Effectively communicates with suppliers to verify billing accuracy and respond to payment inquiries.
Collaborates with requestors to verify the receipt and usage of orders, as necessary.
Oversees the monitoring of statements and outstanding balances for aging payment requests.
Oversees the maintenance of applicable records and files per standard processes and policy.
Supports internal and external audits, if requested.
Manages improvement projects for leadership, including cross-functional initiatives.
Serves as an active resource for peers and others for training, questions, mentorship, and problem solving.
Refers specific complex problems to leadership when clarification or guidance is required, presenting workable solutions.