Lead Specialist, Workforce Planning and Scheduling

National Grid • Hicksville, NY

7d • Onsite

About The Position

Manage the administrative support function for the Maintenance Services Department (MSD) in accordance with NationalGrid policies and the 1049 collective bargaining unit agreement. Provide oversight of the daily activities of MSD personnel in the following roles/ activities; Supervision, Procurement, Scheduling, Training, Database, Sick Leave, Safety and Miscellaneous Permit Requirements. This role is located in our Northport, NY location and will require scheduled travel to various NG plants on Long Island as needed.

Requirements

• Bachelor's degree in Business Management or technical discipline required, plus a minimum of five years related work experience.
• Associate’s degree in business, Management or other technical discipline, and a minimum of seven years related work experience will be considered.
• Demonstrate administrative, technical, supervisory and both written and verbal communication skills.
• Ability to select, develop and motivate people.
• Familiarity with Maximo, SAP, Fiori, Hanna, BI Reporting, Microsoft Excel and Microsoft Access.
• Familiarity with P6 scheduling and estimating techniques, or ability to learn.
• Ability to work independently with a high energy level and on multiple projects at the same time.
• Ability to work with a wide variety of internal clients and external partners at all levels of the organization, including all levels of management, bargaining unit employees and union representatives.
• Must have the ability to work without a need for current or future visa sponsorship.

Nice To Haves

• Familiarity with P6 scheduling and estimating techniques, or have the ability to learn.

Responsibilities

• Manage the administrative support function for the Maintenance Services Department (MSD).
• Provide oversight of the daily activities of MSD personnel in supervision, procurement, scheduling, training, database management, sick leave administration, safety, and miscellaneous permit requirements.
• Manage procurement and purchase orders for outside services and materials, ensuring delivery, payments, and accounting accuracy.
• Interface with the Purchasing Department, outside vendors, Accounts Payable, and Plant personnel.
• Advise Division, Plant, Project Managers and Cost Analysts of expenditures.
• Manage the MSD uniform program.
• Produce weekly schedules for a roving maintenance workforce of mechanics and supervisors.
• Maintain weekly reports including overtime, location, and skills.
• Assist in the monthly planning and scheduling of overhauls and projects.
• Provide input into the revision and/or maintenance of planning and scheduling practices, procedures, and programs.
• Partner with Industrial Relations and supervision to manage and administer MSD internal job postings and employee placement activities.
• Serve as lead resource for the MSD Clerical support team.
• Manage MSD workforce administration and business support functions, including timekeeping, payroll processes, document management, overtime scheduling, qualification and certification tracking, absence and vacation administration, payroll issue resolution, and annual physical scheduling.
• Partner with HR and hiring managers to support the recruitment and onboarding of MSD personnel, including creating job requisitions, coordinating candidate interviews, and ensuring a seamless new hire onboarding experience.
• Schedule mechanics and supervisory personnel for skills, safety, and regulatory training.
• Maintain records of mechanics training qualifications and create/provide reports as required.
• Interface with Training Center, Restoration and Emergency Response Team personnel to arrange training needs.
• Ensure training records are updated and documented in the Learning Management System.
• Administer personnel absence occurrences and reasons, providing absence and other reports.
• Maintain database linking to Corporate HR systems for data updating and responsible for corporate system date correction.
• Distribute weekly tailboard/safety topics and administer Foremen’s compliance with the weekly tailboard/safety talk program.
• Maintain the “Hot Topics” log of employee concerns about safety.
• Manage and facilitate the monthly MSD Safety Committee meetings and overall Safety Committee program.
• Prepare agendas, capture meeting notes & minutes, track action items to completion, and report MSD safety performance metrics.
• Collect and distribute Power Plant safety committee minutes and supporting documentation.
• Manage the MSD Safety Awards program.
• Maintain and administer a M/S Access database of division personnel’s training, schedule, overtime status, assignments, seniority, vacations, respirator qualification, and contact information.
• Maintain electronic linking of the database to corporate systems for data updating.
• Interface with Corporate Health Services to obtain annual Physical results.
• Interface with Union Stewards in maintaining personnel data.
• Manage the NYC/Nassau County Burn Permit Program.
• Interface with Accounts Payable and NYC/ Nassau County Fire Departments.
• Conduct projects and assignments as requested by Director, MSD Manager, and Outage Managers.

Benefits

• National Grid will not be providing visa sponsorship for this position now or in the future.
• This position has a career path which provides for advancement opportunities within and across bands as you develop and evolve in the position; gaining experience, expertise and acquiring and applying technical skills.
• Candidates will be assessed and provided offers against the minimum qualifications of this role and their individual experience.
• National Grid is committed to providing equal employment opportunities to all employees and applicants for employment regardless of protected class.
• We do not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, or any other protected status in accordance with applicable federal, state, and local laws.
• National Grid maintains affirmative action programs for individuals with disabilities and protected veterans.
• Our employment practices are designed to ensure that all individuals are treated fairly and with respect throughout the hiring process and during employment.
• National Grid complies with all applicable federal, state, and local anti-discrimination laws.
• We are dedicated to fostering a workplace that is free from unlawful discrimination and harassment, and we encourage a culture of respect for all.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior