Lead Specialist, Loan Operations

First National Bank

2d•Hybrid

About The Position

This role is to collect and prepare documents for closing loans, coordinating the process, review the docs for errors, and when necessary, take action to correct said error(s) and learn from the errors. Maintaining a learning mindset demonstrating you are motivated to learn something new and willing to make changes.

Requirements

Excellent verbal and written communication is a must, including the ability to honor differing opinions and treat others with dignity and respect at all times.
Excellent time management skills including but not limited to the ability to organize, prioritize, and manage multiple projects with minimal supervision within assigned deadlines.
Ability to define problems, establish facts, draw valid conclusions and anticipate what needs to be done to accomplish resolutions.
Knowledge of bookkeeping and balancing concepts with an understanding of the proper use of debits and credits.
Must be proficient in the use of personal computers and the Microsoft suite of software products.
Demonstrated proactive thinking in a production/operational department.
Excellent 10-key skills and keyboarding skills.
Customer service
Mortgage Loan Servicing
Candidates must possess unrestricted work authorization and not require future sponsorship.

Responsibilities

Document Coordination: Determine the appropriate documentation and coordinate the preparation of LaserPro loan documents or between attorneys and the lending staff.
Review and analyze credit transactions to determine the appropriate documentation to utilize for each loan.
Communicate any questions and issues to the lender and management if appropriate.
Utilize legal counsel when appropriate and in conjunction with lenders and lending management.
Review attorney prepared loan documentation to ensure that the documentation has been prepared in accordance with approved deal and that all applicable compliance issues have been addressed.
Analyze collateral requirements and ensure that the necessary documentation prepared and in place to evidence the debt and perfect the bank’s security interest.
Review loan agreements to ensure that they are consistent with financial monitoring requirements and loan covenants as approved by loan committee.
Review participation certificates to ensure they are consistent with the loan memo/deal as approved and appropriately escalate any discrepancies to the lender FN Operations management as necessary.
Post-Closing Documentation Review and Communication: Review loan transactions after closing to identify any documentation deficiencies or compliance issues.
Communicate issues to lenders, lending unit management and department management.
Submit completed files to FNTO Loan Servicing for booking.
Review transactions for any purchased participations to ensure that all required financials and documents have been received and that the appropriate ticklers are established.
Review attorney prepared loan documentation to ensure that the documentation has been properly executed and that all applicable compliance issues have been addressed.
Communicate file review findings and issues to lenders, lending team management and FNBO management as appropriate.
Route all applicable documents to imaging system.
Collateral Management: Follow up to ensure that all security interests in collateral have been perfected and ticklers have been established correctly.
Follow up on all collateral and lien perfection documentation such as real estate title polices and UCC filings to ensure that they are appropriately recorded or filed and received in a timely manner.
Review due diligence and doc checklist to ensure that all appropriate collateral documentation has been received and establish the proper ticklers to track any ongoing needs or noted file deficiencies.
Exception Processing: Assist lending staff with the correction of exceptions and deficiencies.
Participate in regularly scheduled, monthly TBR meetings with lenders, analysts, and appropriate management.
Assist in researching Loan Review documentation exceptions and establishing the proper ticklers to note and track file deficiencies.
Assist lenders and lending team management in the correction of outstanding exceptions.
Communicate any significant issues to FNO management.
Compliance: Understand and comply with bank policy, laws, regulations, and the bank’s BSA/AML Program, as applicable to your job.
Complete compliance training and adhere to internal procedures and controls, as required.
Report any known violations of compliance policy, laws or regulations.
Report any suspicious customer and/or account activity.
Review pending loan transactions to determine what regulations are applicable, and follow-up to ensure compliance.
Diligence is required in relation to FDPA, FIRREA, Reg B and US Patriot Act.
Identify any legal, policy or regulatory issues and communicate such to lenders, lending team management and FNO management as appropriate.
Professionalism/Attendance: Exhibit professional behavior and promote positive working relationships.
Maintain regular and predictable attendance in alignment with departmental/divisional policy