Lead Sample Management Specialist

Thermo Fisher Scientific • Indianapolis, IN

2d • Onsite

About The Position

When you’re part of the team at Thermo Fisher Scientific, you’ll do important work. And you’ll have the opportunity for continual growth and learning in a culture that empowers your development. With revenues of more than $40 billion and the largest investment in R&D in the industry, we give our people the resources and opportunities to make significant contributions to the world.

Discover Impactful Work:
Through Unity Lab Services, we offer integrated lab services, support, and supply management with customized service offerings and world-class experts to address our customers' unique laboratory business needs. Our inventory management specialists use our intuitive electronic systems and mobile scanning tools to ensure orders move efficiently from dock to desk.

A day in the Life:
Management and tracking of the daily samples delivered to the site.
Process outbound shipments using validated shipping containers, and continuous temperature monitoring devices. Shipments may include IATA DOT hazardous materials
Serve as sample clerks dedicated to the QC Labs. The responsibilities of ULS will include but are not limited to:
Receiving samples, track laboratory reference standard and biological indicator needs and ordering.
Inspecting and checking-in samples through customer LIMS system and storing in qualified locations, transferring samples and supporting disposal.
Audit sample inventory routinely, support quarterly cleaning of fridges/freezers, and chemical inventory disposal, and other inspection readiness activities as needed
Ensure ALCOA+ documentation at all times, complete all site required training, and follow safety, hazard, and PPE requirements
Organize and maintain sample management area including Aliquoting suite using lean practices, establish standard work for product families and workstreams
Use handheld RF scanners and mobile app for replenishments, stock rotation, cycle counts, order entry, returns, and backorder processing.
Own customer interactions via email and phone, assisting internal partners to resolve questions and build trust.
Lead site-level projects, define action plans, and drive timely completion. Participate in presentations and business reviews with clear insights and recommendations.
Serve as a trainer and SME, developing and delivering training materials.
Monitor stock levels, recognize events, troubleshoot process failures, and perform root cause analysis.
May perform other duties as assigned by the Supervisor.

Requirements

• High school diploma or equivalent required.
• 3+ years of experience in customer-facing, retail stocking, warehouse operations, or inventory control roles.
• Self-starter who works independently, supports team efforts, and can act as backup for supervisory tasks.
• Experienced in training peers, serving as a subject-matter resource, and collaborating with cross-functional teams.
• Familiar with operational metrics and performance tracking, with strong time management and prioritization skills.
• Effective communicator, adaptable to operational changes, and focused on quality, efficiency, and problem-solving.
• As a condition of your employment with Thermo Fisher Scientific, you must successfully complete and satisfy Thermo Fisher’s pre-employment screening (including background check and drug test) and any customer-mandated screening, credentialing, or badging requirements. Customer requirements may differ from or exceed Thermo Fisher’s criteria.

Nice To Haves

• Associate's degree preferred.
• Experience/Certification with ULSIM and DFO/MF systems, and PowerBI is preferred.

Responsibilities

• Management and tracking of the daily samples delivered to the site.
• Process outbound shipments using validated shipping containers, and continuous temperature monitoring devices. Shipments may include IATA DOT hazardous materials
• Serve as sample clerks dedicated to the QC Labs.
• Receiving samples, track laboratory reference standard and biological indicator needs and ordering.
• Inspecting and checking-in samples through customer LIMS system and storing in qualified locations, transferring samples and supporting disposal.
• Audit sample inventory routinely, support quarterly cleaning of fridges/freezers, and chemical inventory disposal, and other inspection readiness activities as needed
• Ensure ALCOA+ documentation at all times, complete all site required training, and follow safety, hazard, and PPE requirements
• Organize and maintain sample management area including Aliquoting suite using lean practices, establish standard work for product families and workstreams
• Use handheld RF scanners and mobile app for replenishments, stock rotation, cycle counts, order entry, returns, and backorder processing.
• Own customer interactions via email and phone, assisting internal partners to resolve questions and build trust.
• Lead site-level projects, define action plans, and drive timely completion. Participate in presentations and business reviews with clear insights and recommendations.
• Serve as a trainer and SME, developing and delivering training materials.
• Monitor stock levels, recognize events, troubleshoot process failures, and perform root cause analysis.
• May perform other duties as assigned by the Supervisor.

Benefits

• comprehensive healthcare
• paid Holidays
• tuition reimbursement
• a range of employee benefits
• innovative, forward-thinking organization
• outstanding career and development prospects
• exciting company culture that stands for integrity, intensity, involvement, and innovation!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED