Lead Records Associate (Law Firm)

SPS-North America • Baltimore, MD

7d • $21 - $23

About The Position

The Lead Records Associate is responsible for managing, organizing, and maintaining case files and related records to ensure accuracy, accessibility, and compliance with firm standards. This role involves supervising daily filing activities, supporting staff with records requests, and assisting with administrative tasks that contribute to the efficient operation of the office.

Requirements

• High School Diploma or equivalent required; college degree preferred.
• Strong attention to detail and organizational skills for managing large volumes of documents.
• Ability to multi-task, prioritize, and take initiative on projects.
• Excellent communication skills for working with attorneys, staff, and external vendors.
• Proficiency with computer systems, scanning, and electronic database management.
• Accurate keyboarding and data entry skills.
• Lift and carry case files or boxes (up to 25–30 lbs).
• Regular walking, bending, and reaching for file storage.
• Frequent filing, scanning, and data entry tasks.
• Periods of sitting while organizing and reviewing documents.

Responsibilities

• Open and set up new case files, including preparing file labels and sub-file lists.
• Accurately index, file, and organize documents for easy retrieval.
• Scan and upload records to the firm’s electronic database system.
• Maintain file rooms and cabinets in an orderly, secure manner.
• Assist attorneys and staff with locating and retrieving file materials.
• Prepare case files for closing and off-site storage (box indexes and checklists).
• Step in to cover receptionist duties when needed.
• Train and mentor interns or student assistants.
• Handle the shredding and secure disposal of sensitive documents.
• Assist with trial binder and exhibit preparation.
• Support paralegals in obtaining records from external sources.
• Pitch in with mail room operations as required.

Benefits

• Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities!
• Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do!
• We Recognize Talent: We offer a variety of recognition programs for all levels of employees!
• Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, Entertainment Discounts, & Paid Time Off.
• Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED