Lead Project Coordinator (Mission Critical/Data Center)

WSP • Tempe, AZ

4h • $35 - $43 • Onsite

About The Position

WSP Data Center CoE is seeking a Lead Project Coordinator for its Tempe, Arizona office. The role supports the Project Manager and project teams with administrative work throughout the project lifecycle. The coordinator proactively helps move projects forward, strengthens communication between the project team and client, and facilitates project integration.

Requirements

• High school diploma or GED.
• At least 7 years of experience.
• Ability to track, maintain, and meet multiple concurrent deadlines.
• Excellent verbal and written communication and problem-solving skills.
• Proficiency with MS Office applications, including Word, Excel, Outlook, and PowerPoint.
• Strong computer and typing skills.
• Self-motivated and flexible, with willingness to take on new tasks and assist teams.
• Strong willingness and eagerness to learn.
• Authorized to work in the United States.

Nice To Haves

• Familiarity with Bluebeam.
• Familiarity with Smartsheet.
• Working knowledge of cloud-based file-sharing platforms such as SharePoint, ShareFile, Newforma, Dropbox, or Box.

Responsibilities

• Coordinate with the project team during proposal processes to ensure deadlines are met and reviews are completed.
• Support the Project Manager with internal communications and follow-up.
• Maintain the project calendar, including deliverables and quality-control deadlines, and publish it to the project team.
• Assist with scheduling internal team meetings, project kickoffs, and design reviews.
• Help review project financial reports and communicate issues to the project team.
• Create and maintain project Smartsheets and document storage.
• Assist with tracking invoices and project payments.
• Help the Project Manager review deliverables in advance of project deadlines.
• Ensure projects meet internal compliance requirements.
• Help receive, file, distribute, process, and track due dates for RFIs, submittals, and responses, and assist with responding to them.
• Provide support editing and formatting specifications.
• Assist in preparing materials for project pursuits.
• Assist with processing contracts and sub-consultant contracts.
• Attend project, department, and team meetings; take meeting notes and distribute them internally and externally as needed.
• Assist in generating project financial management reports.
• Track scope changes and update project budgets accordingly.
• Create and maintain project document storage in the standard project directory structure.

Benefits

• Medical, dental, vision, disability, and life coverage.
• Retirement savings.
• Paid sick leave.
• Paid vacation or other personal time.
• Paid parental leave.
• Paid time off for bereavement, voting, and/or attendance at naturalization proceedings.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED