Lead Project Administrator (TS/SCI)

Vantor•Herndon, VA

23h•Onsite

About The Position

Vantor is seeking a highly organized Project Administrator to coordinate program operations across records, staffing, finances, security, facilities, and team engagement. You will work with program leadership, corporate partners, customers, and staff to keep actions moving and information accurate across approved environments. To be eligible for this position, you must be a U.S. Citizen. This position requires an active U.S. Government security clearance, applicants who do not currently hold the required clearance will not be eligible for consideration. Employment for cleared roles is contingent upon verification of clearance status. Certain roles may be subject to U.S. export control laws, requiring U.S. person status as defined by 8 U.S.C. 1324b(a)(3). This position requires an active U.S. Government Security Clearance at the TS/SCI level with ability to obtain a CI poly.

Requirements

Must be a U.S. Citizen with an active TS/SCI clearance with the ability to obtain and maintain a CI poly.
Experience in project, program, or operations administration; relevant education or equivalent experience.
Strong organization and follow-through; able to manage deadlines, maintain accurate records, and close action items.
Proficiency with Microsoft Office and SharePoint or similar shared-record systems.
Experience coordinating meetings, schedules, onboarding, recruiting, interviews, or events.
Clear communication and discretion with sensitive information; able to work across distributed teams and follow applicable classified and unclassified handling procedures.

Nice To Haves

Experience supporting U.S. Government programs or government contracting.
Familiarity with cost tracking, invoices, charge numbers, financial reporting, or BMRs.
Experience with security processes, classified workspaces, SCIF logistics, or access coordination.
Staffing, workforce records, facilities, equipment, or CAPEX experience.

Responsibilities

Schedule internal, corporate, and customer meetings; manage logistics and follow-up.
Maintain approved low-side and high-side records, including rosters, contacts, resumes, experience records, and deliverables.
Coordinate onboarding and offboarding, equipment and materials, badges and CACs, and seating.
Support cost analysis and reporting, charge-number and financial records, invoices, and BMRs; track workforce and labor-category progression.
Coordinate SCARFs, indoctrinations, visitor access requests (VARs), badges, CACs, and access status with security.
Maintain office and SCIF readiness, including seating, supplies, equipment, and CAPEX planning.
Support job requisitions and interview scheduling; coordinate team events and icebreakers.
Communicate across corporate, customer, security, and program teams; safeguard sensitive information and follow approved procedures.