Lead Organizational Design Project Assistant

Associated Students Inc•Pomona, CA

86d•Onsite

About The Position

Associated Students, Inc. (ASI) is a non-profit corporation guided by a student board and managed by full-time professional staff. ASI serves over 27,000 students by providing opportunities for engagement, employment, and various programs and services. ASI is committed to being a learning organization, currently re-imagining its vision, mission, and core values. They seek dynamic team members who value team learning, co-creation, and adaptability. ASI is human-centered and strives to live its values of care and growth, with a purpose to transform lives. The Human Resources department is restructuring into four units and is seeking individuals to co-create positive changes, remove barriers, and streamline processes. The Lead Organizational Design Project Assistant, under the direct supervision of the Position & Performance Manager, will provide assistance and support for manager development, position design, and performance management systems. This role involves collaborating with stakeholders to maintain a human-centered approach to employee engagement and high performance. The primary focus is to lead the team working on role and structure alignment at ASI, guiding project assistants, summarizing job information, and reviewing their work for accuracy and clarity.

Requirements

Nine (9) credit units in human resources, organizational development, or related field
Six (6) months of experience working on an Organizational Design or Development project
One (1) year of leadership experience
Curious, coachable, and interested in learning how organizations are structured and how role clarity affects performance
Practicing analytical skills and ability to interpret data, identify trends and recommend improvement practices in management practices
Strong interpersonal skills to establish and maintain effective relationships with staff
Skills in prioritizing tasks and ability to coordinate workflow to comply with deadlines and competing priorities in a timely manner under pressure of deadlines and heavy workload
Skills in working independently and following through on assignments with minimal direction
Ability to systematically organize material and information to optimize efficiency and minimize duplication of efforts using computer technology
Analytical skills to recognize relevant factors, and present viable alternatives or solutions
Ability to work as part of a team and collaborating with colleagues
Ability to operate and working knowledge of windows software such as Microsoft Excel, Microsoft Access, and Microsoft Word

Nice To Haves

Experience within a university or nonprofit environment

Responsibilities

Lead, train, and coordinate the workflow of Organizational Design Project Assistants (2); ensuring consistency and completeness of project tasks.
Lead the coordination of the team’s organizational design work to ensure tasks are completed thoroughly and consistently, including but not limited to tracking intake progress, checking that feedback cycles are followed, and making sure analysis templates are completed.
Support and lead assistants on applying provided frameworks and tools, helping them turn raw inputs into clearer summaries following the manager’s direction, including but not limited to, guiding assistants through gap analysis using existing rubrics and flagging inconsistencies for review.
Help to surface any potential confusion or ambiguity in role design and performance metrics that may affect expectations or feedback, bringing those observations to management.
Maintain and update the organizational design toolkit with manager input, including but not limited to templates, intake checklists, questionnaires, process guides, and briefing formats so the team’s work stays organized and repeatable.
Synthesize information into user-friendly summaries using provided formats to help highlight key trends, outliers, or alignment concerns to inform manager-level decisions.
Lead the coordination and preparation for stakeholder touchpoints related to role and structure reviews, ensuring feedback is collected, organized, and passed along clearly.
Review team deliverables for completeness and clarity before escalation, acting as an initial quality check and asking clarifying questions as needed.
Raise complex or unclear issues with suggested questions or options, deferring final analysis and decisions to the manager.
Communicate emerging patterns or recurring themes to the manager and relevant partners, helping keep alignment on design priorities and potential risks.
In collaboration with the Employee Experience Unit, assist with the exit assessment data gathering and review to discover trends and opportunities for improved job design.
Model a culture of learning and psychological safety, encouraging open feedback, iteration, and inclusive collaboration within the project team.
Actively stays updated on current management best practices, including forward thinking trends in compliance with all legal requirements.
Role model the behaviors of ASI core values, constantly challenging one’s mental models as an active learner.
Performs other related duties, as assigned.
Attends all ASI required trainings, including but not limited to, annual all staff and department retreats.

Benefits

Student employment opportunities
Professional staff management
Opportunities for student engagement
Multitude of programs and services
Recreation and wellness programs
Student union and activities
Student government
Childcare services
Human resources support
Financial services support
Information technology support
Facilities management support
Marketing support
Learning organization environment
Team learning opportunities
Co-creation opportunities
Adaptability focus
Human-centered approach
Care and growth values
Continuous improvement focus
Innovation focus
Radical candor encouragement
Psychological safety promotion
Growth mindset promotion
Equity, diversity, and inclusion practices
Talent Acquisition unit
HR Systems and Compensation unit
Employee Experience unit
Manager Support unit
New system implementation
Expanded outreach
Policy review and rethinking
Manager development support
Position design support
Performance management systems support
Employee engagement focus
High performance focus
Role and structure alignment leadership
Guidance for project assistants
Job information summarization
Work review for accuracy and clarity
Training for project assistants
Workflow coordination
Task consistency and completeness
Intake progress tracking
Feedback cycle adherence
Analysis template completion
Framework and tool application support
Raw input to summary conversion
Gap analysis guidance
Inconsistency flagging
Confusion/ambiguity surfacing
Organizational design toolkit maintenance
Template updates
Intake checklist updates
Questionnaire updates
Process guide updates
Briefing format updates
User-friendly summary creation
Key trend highlighting
Outlier highlighting
Alignment concern highlighting
Stakeholder touchpoint coordination
Feedback collection and organization
Deliverable quality check
Clarifying question asking
Complex issue raising
Emerging pattern communication
Recurring theme communication
Design priority alignment
Potential risk alignment
Exit assessment data gathering assistance
Exit assessment data review assistance
Trend discovery for job design
Opportunity discovery for job design
Open feedback encouragement
Iteration encouragement
Inclusive collaboration encouragement
Current management best practices updates
Forward thinking trends updates
Compliance with legal requirements
ASI core values modeling
Mental model challenging
Active learner engagement
Mandated reporting training
Acknowledgment of Mandated Reporter Status and Legal Duty to Report Child Abuse and Neglect
COVID-19 vaccination recommendation