Lead Invoice Audit Specialist

Tri-City Electrical Contractors, Inc.•Altamonte Springs, FL

2d•Onsite

About The Position

The Lead Invoice Audit Specialist is responsible for the accuracy, integrity, and operational performance of the Invoice Audit team within the Purchasing Division. This role goes beyond individual contribution; it requires ownership of team development, training, workflow strategy, and the identification of cost-saving opportunities, including early pay discounts. The Lead serves as the primary escalation point for complex invoice matters and works closely with internal stakeholders and external suppliers to drive efficiency, accuracy, and continuous improvement across the invoicing function.

Requirements

High school diploma or equivalent
Minimum 2 years of experience in invoicing, accounts payable, or purchasing audit role
Demonstrated ability to read, write, and communicate in English at a minimum 12th-grade level
Proficient in Microsoft Office suite (Outlook, Excel, OneNote, SharePoint, etc.)
Ability to work independently, prioritize tasks, and lead others in a fast-paced environment
Strong attention to detail, organizational skills, and commitment to accuracy
Commitment to upholding ethical standards and integrity in financial practices

Nice To Haves

Associate's or Bachelor's degree in Business, Finance, Accounting, or related field
Experience with Vista ERP or Kojo Purchasing Platform
Prior experience in a lead, mentor, or training capacity
Bilingual

Responsibilities

Take ownership of the Invoice Audit Specialist team, serving as the primary resource for guidance, escalations, and day-to-day support.
Train new and existing team members on invoicing processes, ERP workflows, audit standards, and organizational best practices.
Develop team skillsets, organizational habits, and overall performance through consistent coaching and feedback.
Monitor team workload and output quality, identifying opportunities to improve efficiency and accuracy.
Maintain a high level of accuracy in all aspects of invoicing, purchase order pricing, and receiving processes.
Validate invoices by confirming job name, job number, and purchase order number against corresponding documentation.
Accurately input and validate invoice data, pricing, freight charges, and unique conditions into the ERP application.
Process invoices into balanced batch files and submit them to the Accounts Payable team for payment.
Research and resolve past-due, problematic, or non-compliant invoices, statements, surtax issues, and credits.
Monitor invoice aging to ensure no invoices exceed 31 days outstanding.
Track and report on problematic invoices to ensure timely resolution.
Identify and actively manage early pay discount opportunities to generate cost savings for the organization.
Coordinate with Accounts Payable to prioritize payment timing on eligible invoices.
Track and report on early pay discount capture rates and savings achieved.
Communicate directly with suppliers to resolve invoice discrepancies, disputes, and compliance issues.
Ensure all invoicing activities adhere to company purchasing and approval policies.
Maintain and enforce segregation of duties standards within the invoicing function.
Manage lien waiver issues promptly, coordinating with suppliers and internal teams to ensure proper documentation and resolution.
Create and maintain accurate transaction histories within the ERP application.
Organize and manage electronic files of packing slips by vendor and month, ensuring accessibility for auditing purposes.
Support Vista ERP integration by maintaining accurate records and assisting with system transition activities.
Develop and maintain a high level of proficiency in the Kojo Purchasing Platform, CGC, and Vista ERP systems, serving as a knowledgeable resource for the team on system navigation, functionality, and best practices.