Lead Court Services Assistant

City of Garland•West Windsor Township, NJ

9d•$17 - $22•Onsite

About The Position

Responsible for supervising the scanning, indexing and processing of citations and other judicial paperwork through the Municipal justice system’s Mail/Bond, Dockets, Data Entry/Warrants, Online Services and Window/Phone units. This role involves preparing schedules, training staff, verifying financial transactions, maintaining reconciliation reports, overseeing electronic document processing, assisting with public inquiries, and potentially supervising the preparation of court calendars and processing of warrants. The position ensures daily workloads are completed and participates in IT system updates related to court processing.

Requirements

6 months to 1-year advanced training past the high school level
4 years related Court / law enforcement experience
Or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.
Valid Class C Texas driver's license

Nice To Haves

Associate’s degree in IT Systems, Computer Systems, Public Administration, Law Enforcement or related area of study
4-6 years’ experience in a Municipal Court environment, Law enforcement office or government customer service position
Comprehensive knowledge of cash handling and payment processing procedures
Comprehensive knowledge of court and legal operations
Comprehensive knowledge of electronic filing and indexing
Excellent communication skills in both oral and written correspondence
Skill at accurately scanning documents and indexing
Skill in Microsoft Office (Excel, Word, Outlook, Access)
Skill in leading a team of employees

Responsibilities

Prepare schedule of assignments in order to maintain adequate coverage.
Train staff on Court rules, legislative updates, policies and procedures; assign and oversee subordinates daily work tasks.
Verify balance sheets for each clerk when a cash drawer is closed, as well as deposits and payments for court, warrant unit and jail for accuracy and completeness.
Maintain the daily citation reconciliation report for management.
Scan court documents into electronic format for ongoing judicial transference and processing of information (Open Records request, research, management reports and etc).
Oversee, assist and resolve public inquiries/problems encountered by staff related to the Municipal Court operations.
May assist with obtaining, processing and reviewing legal documents for all judicial departments for completeness, timeliness and conformity to legal requirements.
May supervise the preparation and updates of the court calendars and assist with the reviewing of case files for completeness and further processing requirements prior to and after court proceedings.
May research, prepare and process cases for warrants (Alias, Bench and Capias) and issue writs, warrants and other official court documents and correspondents as needed by the Municipal Court.
Ensure daily workloads are completed each day or reallocate staff to finish all day tasks.
Participate in IT system updates related to Court processing.