Lead Coordinator, Enterprise Asset Management

Snyderville Basin Special Recreation District•Park City, UT

8d•$58,871 - $88,306•Onsite

About The Position

The Asset Management System Specialist position is responsible for overseeing the lifecycle management data of organizational assets, including fleet vehicles, and ensuring accurate tracking, maintenance, planning, acquisition, disposal, licensing, and compliance across all business units.

Requirements

21 years of age or older with a valid U.S. driver’s license.
Bachelor's degree in Business Administration, Civil Engineering, Finance, Facilities Management, Information Systems, a related field, OR an equivalent combination of education and experience.
Education may not be substituted for the required job-related experience.
The successful applicant must pass a required pre-employment background check, MVR, drug test, and subsequent mandatory checks in accordance with current District policy requirements.
Knowledge of regulatory and audit requirements as they relate to asset tracking and financial reporting.
Knowledge of asset lifecycle management principles and best practices.
Knowledge of management principles, supervision, and planning.
Knowledge of maintenance and repair of machinery, equipment, and electrical/mechanical systems, including HVAC.
Knowledge of building cleaning practices, supplies, and equipment.
Knowledge of computers and Microsoft Office applications.
Knowledge of technical and operational trends that affect the District.
Knowledge of related building codes and plans.
Knowledge of related OSHA safety standards, current Safety Data Sheet (SDS) procedures, bloodborne pathogens protocols, proper use, and application of Personal Protective Equipment (PPE).
Ability to communicate effectively both verbally and in writing and the ability to present data clearly to both technical and non-technical audiences.
Ability to manage multiple priorities, meet deadlines, and maintain a high level of accuracy in a fast-paced environment.
Ability to prepare budgets and estimates.
Ability to understand and read building plans, blueprints, and technical schematics.
Ability to work independently or collaborate with a team.
Ability to motivate, train, employees and volunteers.
Ability to establish effective working relationships with District employees and other public or private agencies.
Ability to translate complex asset data into actionable insights for leadership and operational teams in detail-oriented manner.
Ability to perform all duties with safety as a top priority.

Nice To Haves

Familiarity with ISO 55000 standards is a plus.
Experience with state or local government administration.
Experience in asset management, facilities coordination, operations, or a related field.
Proficiency in an EAM/CMMS platform.
Intermediate proficiency in Microsoft Excel; experience with data reporting tools.
Certified Asset Management Professional (CAMP), Certified Maintenance & Reliability Professional (CMRP), or equivalent.

Responsibilities

Serve as the central point of contact for asset data integrity, system administration of the enterprise asset management system (EAM) platform, and the cross-departmental coordination needed for effective asset management, performance, and utilization.
Maintain and update the EAM system with accurate asset records including acquisition, location, condition, and disposition data.
Ensure data privacy standards.
Coordinate preventive and corrective maintenance schedules with departments, facilities, IT, and operations teams to ensure asset availability and reliability.
Conduct periodic physical audits and reconciliations to verify asset inventory accuracy and resolve discrepancies.
Track asset lifecycle from procurement through decommissioning, including depreciation or replacement schedules and replacement planning.
Support capital project teams by tracking new asset additions and integrating them into the EAM system upon commissioning.
Collaborate regularly with procurement and finance teams to support capital planning, budgeting, and asset valuation processes.
Coordinate with vendors and contractors regarding warranties, service agreements, and asset-related contracts.
Train and support District Staff on EAM system functionality, data entry standards, and reporting tools.
Generate and distribute regular reports on asset performance, maintenance costs, utilization rates, and potential replacement needs for management review.
Identify opportunities for process improvement and cost reduction through data analysis and asset optimization strategies.
Develop and maintain standard operating procedures (SOPs) for asset management workflows and system usage.
Ensure compliance with internal policies, legal and regulatory requirements, and audit standards related to asset management.
Administer and coordinate the District fleet, including planning and coordinating for the effective allocation of resources, fuel card assignments and reconciliations, coordination with third-party entities, and maintaining required registration, licensure, and insurance (as required).