Lead Compliance Coordinator (Hybrid)

American Medical Association

8d•$90,931 - $120,244•Hybrid

About The Position

The American Medical Association (AMA) is seeking a Lead Compliance Coordinator for its Advocacy team in Washington, D.C. This hybrid role administers the AMA’s lobbying compliance program, ensuring adherence to the Lobbying Disclosure Act (LDA) through detailed coordination of compliance activities, reporting, and education. The position also coordinates all functions of the Council on Legislation’s meetings and initiatives and aids with the Reference Committee process as needed. The AMA is a unifying voice for physicians and patients, dedicated to improving public health and fostering an inclusive, people-first culture that supports professional development and social responsibility.

Requirements

Associate's degree required; bachelor’s degree preferred.
5+ years of experience supporting public policy, compliance administration, board or council activities, or related functions.
Demonstrated knowledge of the federal legislative and regulatory process.
Strong writing and analytical skills. Ability to conceptualize issues, synthesize data / information and develop reports that require limited review.
Exceptional communications skills, including the ability to present information in a clear and concise manner, and to generate meaningful dialogue on key issues.
Demonstrated ability to effectively manage and execute multiple, concurrent projects, prioritize work assignments, and maintain a budget; ability to handle ambiguity and adapt effectively to changing circumstances.
Highly organized, efficient, and detail-oriented; Critical thinking skills required.
Curiosity in varied healthcare public policy issues.
Demonstrated ability to work in a team environment as well as work independently.
Demonstrated ability to maintain a professional and personable demeanor when representing the AMA.
Some travel required.

Responsibilities

Administers and maintains the lobbying compliance program and its implementation plan to ensure robust adherence to federal requirements.
Prepares compliance reports, disclosures, schedules, and documentation while actively monitoring communication and developments related to federal lobbying laws and reporting requirements.
Files compliance reports and obtains/documents appropriate approvals prior to filing.
Develops and delivers educational sessions on LDA compliance for AMA staff and facilitates internal communications to strengthen organization-wide compliance.
Trains all new lobbyists and registers each new lobbyist with the House and Senate.
Provides guidance to lobbyists, external Federation staff, and AMA consultants regarding filings of required disclosure reports and general LDA questions.
Responds to questions from external Federation staff and AMA consultants regarding general LDA questions.
Conducts independent outreach to House, Senate, and Administration ethics offices as necessary to support compliance with applicable LDA and gift rules requirements.
Maintains and enhances compliance resources, forms, and documentation to support compliance efforts.
Coordinates with the Secretary of the Council on Legislation and the Division Director.
Plans and coordinates meetings and other activities associated with the Council including providing Council Members, Division staff, and ARC staff with information for meetings, conference calls, and other legislative and regulatory requests.
Coordinates the development, assembly, and distribution of Council workbooks/PDFs.
Coordinates with Meeting Services staff in obtaining hotel reservations for Council Members and staff, and plans Council dinners.
Maintains Council Membership records and facilitates communication with Council Members and Board Office staff as necessary, as well as distribution of required materials.
Prepares budget information for use in Council meeting and budget planning.
Aids in the administration of Council workgroups and helps to undertake projects for the Council including, but not limited to, tracking relevant legislation, taking and distributing meeting notes, undertaking research related to Council projects as needed, and helping to format, standardize, and finalize document creation.
Supports the Secretary for Reference Committee B in coordinating committee activities and operations.
Helps with the tracking, organization, and creation of materials including talking points, resolution charts, background information and more for the Reference Committee.
Supports the development of the Reference Committee reports before and during the House of Delegates meetings, including attending the House of Delegates meetings twice a year.
Facilitates communication with the Reference Committee, Council on Legislation Members, Division staff, and ARC, about the Reference Committee process.
May include other responsibilities as assigned