Lead Clinical Administrative Coordinator

Tufts Medicine • Boston, MA

1d • $20 - $25

About The Position

This position provides support to the practice by acting as a Team Leader and coordinating the work of an assigned group of administrative staff. Supports the Practice Manager to ensure smooth flow of operations, monitor compliance to established policies, and identify improvement opportunities. This position plays a key role in the practice’s revenue cycle process, clinical operations, and enhancing the patient experience. Hours: 5 days a week 8 - 430p with some flexibility in hours

Requirements

• Associate’s degree AND Three (3) years of experience supporting customers OR; High school diploma or equivalent AND Five (5) years of experience supporting customers with at least two (2) years of experience in a healthcare setting.
• Knowledge of health care delivery system.
• Ability to manage multiple, simultaneous tasks and prioritize according to established criteria and protocols.
• Computer literacy required, including familiarity with email, Microsoft Office programs and scheduling applications.
• Excellent communications skills, both oral and written.
• Strong interpersonal skills.
• Demonstrated organizational skills and attention to detail.
• Ability to maintain confidential medical information.
• Ability to learn and use hospital network programs.
• Ability to work independently to prioritize work and to be flexible in work assignments.

Nice To Haves

• Five (5) years of experience in a healthcare setting, including staffing and scheduling.
• Bilingual.

Responsibilities

• Manages the referral process for the practice to ensure effective coordination of care.
• Assists in developing coverage plans and arranging staffing.
• Coordinates training, assignment, and set-up of new staff: processing network request forms, passwords, and informing Practice Manager of any need for equipment ordering/set-up.
• Takes a lead role in template creation and changes related to this position and identifies opportunity to improve productivity/efficiency.
• Identifies and participates in performance improvement and other special projects.
• Assists in assuring regulatory compliance and completes rounds of the work area to assess improvement needs.
• Manages copay collection logs and organizes daily deposits for Practice Manager.
• Manages inventory of supplies related to front desk, exam rooms, and team rooms and notifies Practice Manager when to place orders.
• Holds practice coordinator meetings to assign tasks dependent on the needs of the practice.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree