Lead Administrative Assistant - Medicine and Dermatology Clinics

Vanderbilt University Medical Center•Nashville, TN

1d•Onsite

About The Position

Serves as a primary resource for daily operations and provides administrative and business support to complex area(s), independently. Serves as a liaison with internal/external groups. Vanderbilt Dermatology provides comprehensive, patient-centered care for a wide range of skin conditions, offering both noninvasive treatments and advanced surgical options. The team includes board-certified dermatologists, fellowship-trained Mohs surgeons, and specialized dermatopathologists who work together to diagnose, treat, and manage conditions such as acne, hair loss, skin cancers, contact dermatitis, birthmarks, and other complex skin disorders. Services include general, pediatric, and cosmetic dermatology, dermatopathology, phototherapy, patch testing, and Mohs micrographic surgery. As part of Vanderbilt Health’s integrated care network, patients benefit from access to advanced technology, multidisciplinary collaboration, specialized tumor boards, and convenient care locations throughout Middle Tennessee.

Requirements

Clerical/Administrative (Advanced): Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are: Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.
Financial Processes (Intermediate): Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.
Ad Hoc Reporting (Intermediate): The ability to access information from databases and prepare reports.
Analytical Skills (Novice): The process of identifying, evaluating, interpreting and organizing data. It includes sorting through data to identify patterns and establish relationships for decision making.
Human Resources Policies and Procedures (Novice): Knowledge, adherence and application of human resources policies and procedures.
5 years of relevant work experience.
High School Diploma or GED

Nice To Haves

Serves as a lead for the team by providing expertise and guidance to team members.

Responsibilities

Performs key administrative functions which may include serving as representative of the organizational area.
Proactively facilitates and manages administrative functions.
Supports and coordinates area initiatives.
Compiles data, analyzes information and summarizes findings in support of an area.
Analyzes and prepares budgetary data.
The responsibilities listed are a general overview of the position and additional duties may be assigned.