Lead Administrative Assistant

Trendsetter Engineering•Houston, TX

About The Position

The role of Lead Admin Assistant will oversee all administrative duties for the organization such asmaintaining supplies and office equipment, planning company events, and supervising the Receptionist atthe Engineering Building. This position will act as the first point of contact with visitors at the CorporateBuilding and will greet, welcome, and direct them accordingly and appropriately. This role will maintainsecurity and direct the telecommunications system. He or she will offer and deliver friendly, efficientservice to create a warm and welcoming atmosphere for all guests. In addition, this position will providegeneral administrative and clerical support as needed.

Requirements

5 years of experience as Administrative Assistant or similar position
Ability to demonstrate initiative and assertiveness
Ability to plan and manage work in an efficient manner
Ability to work well under stress and time pressures
Ability to work independently or in a team environment
Professional personal presentation
Must be articulate and possess strong interpersonal and communications skills, both verbal andwritten
Detail oriented and well organized
Takes initiative and is reliable and flexible
Positive attitude and warm demeanor
Ability to handle multiple projects and deadlines with changing priorities
Strong knowledge of MS Office, including MS Word, MS Excel, MS PowerPoint and Outlook

Responsibilities

Supervises the Receptionist and manages coverage for the front desks at both The Corporateand Engineering Buildings
Welcomes visitors by greeting them in person or on the telephone, answering or referringinquiries promptly and efficiently
Monitors visitor access and maintains security awareness
Signs in visitors by monitoring logbook; issuing visitor badges and PPE, etc.
Coordinates meetings and organizes catering as needed. This will include leaving the workplace to pick up and set up meals and /or other goods for meetings and gatherings as necessary
Schedules courier and mail services
Arranges cab/ car service for guests as needed
Keeps supply areas organized and stocked by ordering supplies as needed
Maintains safe and clean reception area by complying with company rules and procedures
Ensures general knowledge of employee office assignments and locations
Prepares and receives mail and deliveries
Sorts daily incoming mail
Updates and manages content on Company Marquee sign
Orders all Congratulatory and Condolence gifts for employees such as flower arrangements
Schedules appointments and maintains calendar for meeting rooms
Processes expense reports for Executives, Directors, and Project Managers
Works with marketing companies to design and order company attire
Shops for best pricing on merchandise such as office supplies, marketing materials and coffeeservice
Organizes Corporate Events such as holiday parties, team building lunches, and charitableevents
Provides general administrative and clerical support such as filing, creating labels, etc.
Backs up other receptionist as needed
Is familiar with Company HSE policies and procedures
Shares knowledge & best practice across the company
All other duties as assigned