Lead Administrative Assistant

Honeywell • Charlotte, NC

3d • Hybrid

About The Position

As a Lead Administrative Assistant, you will play a vital role in ensuring the
smooth operation of our administrative functions.
This role will provide
high-level administrative and organizational support to Honeywell executives,
including Vice Presidents and Senior Leaders in the legal department, and will
be based out of our
Charlotte, NC office on
a
Hybrid
work schedule.

In this role you will operate in a fast-paced environment interacting daily with
internal employees and external customers and vendors. This role will plan
travel, coordinate multiple busy calendars, ensure complex meetings are planned
effectively, and carry out other key administrative business processes.
This
role manages confidential and sensitive information. The ideal candidate will
function with a high sense of urgency, and resourcefulness and be able to
effectively prioritize competing objectives.

Honeywell helps organizations solve the world's most complex challenges in
automation, the future of aviation and energy transition. As a trusted partner,
we provide actionable solutions and innovation through our Aerospace
Technologies, Building Automation, Energy and Sustainability Solutions, and
Industrial Automation business segments – powered by our Honeywell Forge
software – that help make the world smarter, safer and more sustainable.

Responsibilities

• Executive Calendar Management The Lead Administrative Assistant is responsible for extensive calendar management, proactively organizing and prioritizing the executive calendar to align with current objectives. This includes acting as a liaison for the executive team and consistently using sound judgment and discretion to ensure schedules are efficiently managed.
• Travel Coordination This role coordinates complex travel arrangements, both domestic and international. Responsibilities include securing lodging, developing comprehensive itineraries, handling related correspondence, obtaining visas, acquiring letters of invitation from relevant countries, and ensuring that passports are kept up to date.
• Meeting and Conference Logistics Organizing conference calls and meetings for a global audience is a key function, whether these are held virtually or onsite. The Lead Administrative Assistant manages all logistics related to these meetings to ensure seamless execution.
• Event Planning and Execution Planning and executing various events—including meetings, business luncheons, client dinners, and employee team-building activities. The Lead Administrative Assistant ensures that each event is well organized and meets the intended objectives.
• Document Preparation The position involves preparing agendas, reports, and presentations. Maintaining OneDrive files and correspondence for meetings and recording relevant information in the TEAMS channel.
• Staff Meeting Participation The Lead Administrative Assistant attends staff meetings as determined by leadership and is responsible for tracking action items resulting from those meetings, ensuring that follow-up and completion are consistent and thorough.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees