Lead Accounts Payable Specialist

Marmon Holdings, Inc.•East Granby, CT

About The Position

Marmon Industrial Energy and Infrastructure As a part of the global industrial organization Marmon Holdings—which is backed by Berkshire Hathaway—you’ll be doing things that matter, leading at every level, and winning a better way. We’re committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone’s empowered to be their best. Oversees the daily planning of the accounts payable department. Ensures that guidelines, procedures, and processes are being followed. Assists the manager in identifying areas for improvement and efficiency gains. The Lead Accounts Payable Specialist is responsible for overseeing daily Accounts Payable (A/P) functions, ensuring timely and accurate processing of invoices, payments, vendor management, and compliance with company policies and tax regulations. This role provides leadership and guidance to the A/P team and serves as the primary point of contact for resolving complex vendor or internal issues. The Lead A/P Specialist will support month-end close, audits, and continuous process improvement across the A/P function.

Requirements

Must pass a background check.
Professional behavior reflects integrity, ethical standards, and adherence to company procedures.
Strong leadership skills with the ability to mentor and motivate team members.
Strong analytical and problem-solving skills with high attention to detail and accuracy.
Excellent verbal and written communication skills for effective interaction with internal departments, customers, and vendors.
Proactive, organized, resourceful, and customer-service–oriented mindset.
Proficiency with Microsoft Excel, Word, Outlook, and general computer systems.
Strong data entry accuracy and typing skills.
Ability to manage multiple tasks simultaneously under deadlines or high-pressure situations.
Consistent attendance, punctuality, and reliability.
Ability to build trust and work collaboratively across all levels of the organization.
Willingness and aptitude to be cross-trained and contribute to related accounting processes.

Responsibilities

Accounts Payable Operations: Oversee daily A/P operations including invoice verification, GL coding, three-way matching, and payment processing (checks, ACH, wires).
Monitor A/P mailboxes to ensure timely invoice processing, follow-up, and issue resolution.
Serve as the primary point of contact for resolving complex discrepancies with vendors or internal teams, ensuring timely invoice approval and payment.
Manage the aging of Accounts Payable and unvouchered receipts/returns, ensuring timely resolution and proper vendor statement reconciliation.
Process urgent payments, including manual checks, ACH debits, or wire transfers when required.
Leadership & Team Support: Lead and mentor Accounts Payable Specialists, ensuring proper workload distribution, training, and daily operational support.
Promote teamwork, accountability, and customer service excellence across the A/P function.
Compliance & Process Improvement: Ensure adherence to Marmon company policies, Standard Practice Instructions (SPIs), and all tax requirements, including 1099 reporting and sales/use tax compliance.
Maintain documented A/P best practices and recommend continuous improvements to enhance efficiency, accuracy, and standardization across all Marmon IEI sites.
Support internal and external audits by preparing documentation, providing responses, and identifying improvement opportunities based on audit findings.
Financial Reporting & Closing: Lead month-end and year-end closing activities, including accrual preparation, reconciliations, and review of A/P balances.
Ensure accuracy of A/P data to support timely financial reporting.